Senior Benefits Coordinator

Vaco; Birmingham (AL); On-site; USD 70,000 - 80,000; Full time

Job summary

Vaco in Birmingham, AL is seeking a Senior Benefits Coordinator to design, administer, and communicate employee benefits programs, ensuring compliance with federal and state laws.

In this on-site role, you will manage enrollment, collaborate with brokers and vendors, analyze cost trends, and lead benefits communications and audits.

The ideal candidate has a Bachelor's in HR or related field, 5+ years in benefits administration with at least 2 years in a supervisory role.

Qualifications

• Bachelor's degree in HR or related field with 5+ years in benefits administration.
• 2+ years in a managerial or supervisory role.
• Strong knowledge of federal and state laws related to employee benefits.
• Excellent communication and analytical abilities.

Responsibilities

• Develop, manage, and communicate employee benefits programs (health, dental, retirement, wellness).
• Ensure regulatory compliance and prepare government reports (e.g., Form 5500).
• Oversee enrollment periods and maintain accurate benefits records in HRIS.

Skills

Excellent communication

Analytical skills

Problem-solving abilities

Organizational skills

Negotiation & vendor management

Education

Bachelor's degree in HR / Business Administration / related field

Master's degree preferred

Tools

HRIS

Benefits administration software

Job description

Title: Senior Benefits Coordinator (on-site)

Annual Salary: $70,000 - $80,000

Location: Birmingham, AL *Only candidates in the Birmingham, AL area will be considered since in-office work is required.

Vaco has been engaged to identify a Senior Benefits Coordinator for a large, Birmingham-based company. The Senior Benefits Coordinator will oversee the design, administration, and communication of employee benefits programs. The ideal candidate will have a comprehensive understanding of benefits regulations, strong analytical skills, and excellent communication abilities. As a Senior Benefits Coordinator, you will play a crucial role in ensuring our employees receive competitive and valuable benefits packages while maintaining compliance with legal requirements.

Responsibilities:

Benefits Program Management:

• Develop, implement, and manage employee benefits programs, including health insurance, dental insurance, retirement plans, wellness programs, and other related offerings.
• Evaluate and compare existing benefits plans to industry standards, making recommendations for improvements to enhance the overall employee experience.
• Collaborate with insurance brokers, vendors, and benefit providers to negotiate terms, rates, and coverage options.

Compliance and Regulations:

• Stay up-to-date with federal, state, and local regulations related to employee benefits, ensuring company compliance and adjusting programs as needed.
• Prepare and file required government reports, such as Form 5500, ensuring accurate and timely submissions.
• Manage benefits-related audits and communicate with auditors as necessary.

Employee Communication:

• Develop and execute effective communication strategies to educate employees about available benefits options, changes, and updates.
• Create informative materials, such as brochures, presentations, and digital content, to explain benefits programs and enrollment procedures.

Enrollment and Administration:

• Coordinate benefits enrollment periods, ensuring a smooth and efficient process for new hires, current employees, and those experiencing life events that warrant changes.
• Maintain accurate benefits records and data, including enrollments, changes, and terminations, using HRIS and benefits administration software.

Problem Solving and Issue Resolution:

• Address employee inquiries and concerns related to benefits, providing timely and accurate information.
• Investigate and resolve any discrepancies or issues related to benefits enrollment, coverage, or claims.

Data Analysis:

• Analyze benefits utilization data, cost trends, and employee feedback to assess the effectiveness of existing programs and propose adjustments as necessary.
• Prepare reports and presentations to communicate insights and recommendations to leadership.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (Master's degree preferred). 5+ years of experience in benefits administration, with at least 2 years in a managerial or supervisory role.
• Strong knowledge of federal and state laws and regulations related to employee benefits.
• Excellent communication skills, both written and verbal, with the ability to explain complex concepts in a clear and understandable manner.
• Proficiency in HRIS and benefits administration software.
• Strong analytical and problem-solving abilities, with a keen attention to detail.
• Exceptional organizational skills and the ability to manage multiple tasks and deadlines.
• Proven negotiation and vendor management skills.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.