Senior Associate Project Manager - Creative Ops

Swooped; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

The organization is seeking a Senior Associate Project Manager - Creative Ops to support planning and execution of creative initiatives across campaigns, packaging, brand, and innovation. This remote, United States role reports to the Senior Manager of Creative Operations and serves as an operational partner to the Creative team.

You will manage day-to-day project coordination, timelines, communications, and workflows to ensure deliverables move from intake through final execution, collaborating

Qualifications

• 2 to 5+ years of experience in project management or related field.
• Experience supporting integrated marketing campaigns or brand initiatives.
• Demonstrated experience creating and managing project schedules, workbacks, trackers, and documentation.
• Experience utilizing project management software and systems.
• Strong organizational and time management skills.
• Excellent verbal, written, and interpersonal communication capabilities.
• Authorization to work in the United States without sponsorship.
• Employment Type: Full time, exempt (salaried).
• Work Location: Remote, United States.
• Travel: Approximately 4 trips per year for company offsite events.

Responsibilities

• Support the end-to-end management of creative projects from intake through delivery across campaign, packaging, and brand initiatives.
• Develop and maintain project timelines, workback schedules, tracking systems, and core project documentation.
• Coordinate project kickoffs, status check-ins, reviews, approvals, and stakeholder communications.
• Monitor project milestones proactively to identify risks, cross-functional dependencies, and potential roadblocks.
• Ensure all project records, schedules, creative assets, and deliverables remain organized and up to date.
• Collaborate with cross-functional partners to collect requirements, align expectations, and facilitate project execution.
• Assist with project intake, routing, and workflow management across the Creative team.
• Support resource allocation and capacity planning to balance project requirements with team bandwidth.
• Maintain project management platforms and reporting tools to provide visibility across active work streams.
• Identify opportunities to streamline processes, improve workflows, and enhance team operational efficiency.
• Partner with Senior Project Managers and Creative Operations leadership to support broader portfolio management.
• Foster a collaborative, solutions-driven team culture.

Skills

Project management

Creative operations

Marketing operations

Time management

Communication

Tools

PM software

tracking systems

Job description

The organization is seeking a Senior Associate Project Manager - Creative Ops to support the planning and execution of creative initiatives across campaigns, packaging, brand, and innovation. Reporting to the Senior Manager of Creative Operations, this role serves as an operational partner to the Creative team, managing day-to-day project coordination, timelines, communications, and workflows to ensure deliverables move efficiently from intake through final execution.

Working in close collaboration with Creative, Marketing, Brand Strategy, Commercial, Product Development, Regulatory, and Operations teams, the Senior Associate Project Manager drives operational consistency across active projects while developing the competencies required for expanded project leadership responsibilities.

Key Responsibilities

• Support the end-to-end management of creative projects from intake through delivery across campaign, packaging, and brand initiatives.
• Develop and maintain project timelines, workback schedules, tracking systems, and core project documentation.
• Coordinate project kickoffs, status check-ins, reviews, approvals, and stakeholder communications.
• Monitor project milestones proactively to identify risks, cross-functional dependencies, and potential roadblocks.
• Ensure all project records, schedules, creative assets, and deliverables remain organized and up to date.
• Collaborate with cross-functional partners to collect requirements, align expectations, and facilitate project execution.
• Assist with project intake, routing, and workflow management across the Creative team.
• Support resource allocation and capacity planning to balance project requirements with team bandwidth.
• Maintain project management platforms and reporting tools to provide visibility across active work streams.
• Identify opportunities to streamline processes, improve workflows, and enhance team operational efficiency.
• Partner with Senior Project Managers and Creative Operations leadership to support broader portfolio management.
• Foster a collaborative, solutions-driven team culture.

Qualifications

• 2 to 5+ years of experience in project management, creative operations, marketing operations, or a related field.
• Experience supporting integrated marketing campaigns, creative development, or brand initiatives.
• Demonstrated experience creating and managing project schedules, workbacks, trackers, and documentation.
• Experience utilizing project management software and systems.
• Strong organizational and time management skills, with the ability to coordinate multiple concurrent projects.
• Excellent verbal, written, and interpersonal communication capabilities.
• Strong attention to detail and accuracy across complex workflows.
• Ability to proactively identify project risks, dependencies, and process improvement opportunities.
• Proven cross-functional collaboration and relationship-building skills.
• Comfort operating in a fast-paced environment with shifting priorities.
• Solution-oriented mindset with high accountability and follow-through.
• Interest in advancing into broader project leadership and operational management roles.
• Authorization to work in the United States without sponsorship is required.
• Employment Type: Full time, exempt (salaried)
• Work Location: Remote, United States
• Travel: Approximately 4 trips per year for company offsite events
• Comprehensive health coverage, including medical, dental, and vision insurance
• 401(k) retirement plan with employer match
• Paid time off and paid company holidays
• Paid parental leave, fertility benefits, and adoption support
• Remote work, wellness, and mobile phone stipends

Reasonable Accommodation

The hiring organization is committed to providing reasonable accommodations to applicants with disabilities. Candidates who require an accommodation during the evaluation process may request one at any stage.