Senior Associate Athletic Director for Facilities and Operations

Stevens Institute of Technology; Hoboken (NJ); On-site; USD 71,000 - 97,000; Full time

Job summary

Stevens Institute of Technology in Hoboken seeks a Senior Associate Athletic Director for Facilities and Operations to oversee facilities, event operations, scheduling, transportation, budget management, game administration, and sport programs.

The role provides strategic leadership, capital planning, staff supervision, and compliance to ensure safe, high-quality environments and efficient resource use across varsity athletics and recreation.

Qualifications

• Bachelor’s degree required.
• Minimum five years of progressively responsible athletics administration or related experience.
• First Aid, CPR, and AED certification required or ability to obtain on hire.

Responsibilities

• Direct daily operation, maintenance, scheduling, and long-term development of facilities.
• Lead capital projects and facility improvements in collaboration with university facilities and external vendors.
• Oversee budgeting, purchasing, and vendor relations for facilities and operations.
• Schedule and manage events, transportation, and game operations with safety and NCAA compliance.

Skills

Strategic Leadership

Budget & Financial Management

Facility Operations

Event Management

Staff Supervision

Communication

NCAA Compliance

Student-Athlete Success

Education

Bachelor’s degree

Job description

Job Description The Senior Associate Athletic Director for Facilities and Operations serves as a senior member of the Athletics and Recreation leadership team and provides strategic leadership for athletics facilities, event operations, scheduling, transportation, budget management, game administration, and assigned sport programs.

Leadership and Department Administration

• Serve as a member of the Athletics and Recreation Senior Administrative Team, contributing to strategic planning, policy development, departmental initiatives, and operational decision-making.
• Assist in the development, implementation, and assessment of departmental goals, policies, procedures, and performance standards.
• Represent Athletics and Recreation on University committees, institutional working groups, and external organizations as assigned.
• Provide leadership, mentorship, and professional development support to coaches and administrative staff.
• Prepare reports, assessments, operational analyses, and presentations for senior leadership.
• Perform additional duties as assigned by the Assistant Vice President and Director of Athletics and Recreation.

Facilities Operations and Capital Planning

• Direct the daily operation, maintenance, scheduling, and long-term development of all Athletics and Recreation facilities.
• Lead facility improvement initiatives, including renovations, capital projects, equipment upgrades, and facility enhancement efforts.
• Collaborate with University Facilities, contractors, and external vendors to coordinate preventive maintenance programs, work orders, and repair projects.
• Monitor facility conditions and operational readiness to ensure safe, functional, and high-quality environments for all users.
• Develop recommendations for capital investments and facility improvements that support departmental growth and strategic priorities.
• Ensure compliance with institutional policies, safety regulations, accessibility requirements, and risk management standards.

Budget and Resource Management

• Assist in the development, oversight, and administration of operating budgets for facilities, transportation, game operations, equipment, and assigned functional areas.
• Monitor expenditures and financial performance, ensuring responsible stewardship of departmental resources and alignment with strategic priorities.
• Prepare budget projections, financial analyses, and operational reports.
• Manage purchasing, procurement, and vendor selection processes.
• Negotiate and oversee contracts, service agreements, and vendor relationships.
• Identify operational efficiencies, cost savings, and resource optimization opportunities.
• Collaborate on annual budget planning, capital project funding, and long-range financial planning.
• Evaluate facility, equipment, and operational needs and make capital recommendations.
• Ensure compliance with institutional financial policies and internal controls.

Facility Scheduling and Event Management

• Oversee the scheduling and coordination of all Athletics and Recreation facilities for varsity athletics, recreation programs, camps, clinics, institutional events, and external rentals.
• Manage facility utilization and scheduling priorities to maximize efficiency while minimizing conflicts.
• Serve as the primary liaison regarding scheduling and event logistics.
• Develop and implement procedures that enhance event execution, customer service, and facility utilization.
• Ensure proper staffing and coverage for all external rentals.

Transportation and Travel Operations

• Direct all aspects of departmental transportation and travel planning.
• Coordinate transportation schedules for team travel, recruiting activities, and departmental initiatives.
• Manage transportation vendor relationships.
• Administer the transportation budget, including forecasting, expense tracking, contract oversight, and cost-control initiatives.
• Develop travel-related policies, emergency procedures, and contingency plans.

Game Operations and Officials Administration

• Serve as the primary administrator on duty for home contests on a rotating basis.
• Collaborate with event management staff for confirmation that all home athletic contests, scrimmages, and alumni events are staffed appropriately.
• Assist with facility preparation, event organization, and support services.
• Manage scheduling, communication, contracting, and payment processes for game officials.
• Ensure all contests are conducted in compliance with NCAA, conference, and institutional regulations.
• Promote a positive championship experience for student-athletes, coaches, officials, and spectators.

Sport Administration and Staff Supervision

• Serve as sport administrator for select sports.
• Support coaches in budgeting, scheduling, operations, student-athlete welfare, and program planning.
• Directly supervise facility operations personnel, event management team, equipment room staff, laundry staff, and support personnel.
• Provide administrative oversight of the Office of Sports Medicine.
• Participate in hiring, onboarding, supervision, professional development, and evaluation of staff.
• Foster a culture of collaboration, accountability, customer service, and operational excellence.

Compliance and Professional Responsibilities

• Adhere to and enforce all policies and procedures of Stevens Institute of Technology, the NCAA, and applicable governing bodies.
• Maintain all required certifications and credentials.
• Complete required institutional and departmental training programs.
• Engage in ongoing professional development and industry best practices.
• Promote integrity, compliance, inclusion, accountability, and student-athlete success.

Core Leadership Competencies

• Strategic Leadership
• Budget and Financial Management
• Facility and Event Operations
• Capital Planning
• Personnel Development
• Relationship Management
• Risk Management
• Communication
• NCAA Compliance
• Commitment to Student-Athlete Success

Required Qualifications

Required Qualifications Bachelor’s degree required. Minimum five years of progressively responsible experience in intercollegiate athletics administration, operations, facility management, event management, or a related field. First Aid, CPR, and AED certification required or ability to obtain upon hire.

Preferred Qualifications

Preferred Qualifications Master’s degree preferred; experience serving as a sport administrator; experience managing athletics facilities and capital projects; budget oversight responsibility; supervision of professional staff; higher education athletics leadership experience.

Physical Requirements and Work Environment

Regular standing, walking, movement throughout athletic facilities, occasional lifting up to 25 pounds, evening and weekend responsibilities, and travel as required.

Department Athletics and Recreation Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $71,000.00 - $97,066.67. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including but not necessarily limited to race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds.

Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Jeanne Clery Disclosure: In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.

Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking the Manhattan skyline. Stevens prepares its more than 8,000 undergraduate and graduate students for an increasingly complex and technology-centric world, leveraging finance, computing, engineering and the arts to confront the most challenging problems of our time with innovative teaching and research. The university is in the top 1% nationally of colleges with the highest-paid graduates.

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