Senior AR Specialist: Invoicing, Cash & Reconciliations

CareersInFood.com; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

CareersInFood.com is seeking a Senior Accounts Receivable Specialist to own the full AR and billing process in a fast-paced manufacturing, distribution, or wholesale environment.

You will manage day-to-day AR, issue and reconcile invoices, apply payments, and resolve billing discrepancies while collaborating with Sales, Customer Service, Operations, and Finance. Strong Excel and ERP experience are essential for success.

Qualifications

• 5+ years of progressive Accounts Receivable and billing experience.
• Strong hands-on experience with full-cycle Accounts Receivable.
• Experience in manufacturing, distribution, wholesale environment preferred.
• Working knowledge of GAAP.
• Experience with ERP/accounting systems.
• Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, and data analysis.

Responsibilities

• Manage the day-to-day Accounts Receivable and billing functions.
• Own the full billing cycle from invoice creation through payment receipt and account reconciliation.
• Prepare, review, and distribute accurate customer invoices, statements, and billing documentation.
• Process invoices related to customer shipments, pickups, orders, and other billable transactions.
• Review billing information for accuracy, including pricing, quantities, customer terms, freight, taxes, and other applicable charges.
• Manage EDI invoicing and customer portal billing requirements.
• Research and resolve rejected, incomplete, or incorrect invoices to ensure timely billing.
• Monitor customer billing activity to ensure invoices are issued accurately and within required billing timelines.
• Process customer credit and debit memos related to returns, refusals, pricing adjustments, shortages, damages, overpayments, and other approved account adjustments.
• Ensure credit memos are properly supported, approved, recorded, and applied to customer accounts.
• Monitor outstanding credit memos and follow up to ensure timely resolution and application.
• Research and resolve billing discrepancies, customer deductions, short pay, and unapplied cash.
• Maintain accurate customer account balances and supporting documentation.
• Reconcile customer accounts and the Accounts Receivable subledger to the General Ledger.

Skills

Accounts Receivable

Billing

Analytical thinking

Detail oriented

Communication

Education

Bachelor's degree in Accounting or related field

Tools

ERP systems

EDI invoicing

Excel

Job description

CareersInFood.com is seeking a Senior Accounts Receivable Specialist to own the full AR and billing process in a fast-paced manufacturing, distribution, or wholesale environment.

You will manage day-to-day AR, issue and reconcile invoices, apply payments, and resolve billing discrepancies while collaborating with Sales, Customer Service, Operations, and Finance. Strong Excel and ERP experience are essential for success.