Senior AP Specialist: Reconciliation & Supplier Mastery

Lumbermens Merchandising Corporation; Wayne (PA); On-site; USD 52,000 - 68,000; Full time

Job summary

Lumbermens Merchandising Corporation is seeking an Accounts Payable Representative II to manage supplier statements, resolve invoice issues, and maintain supplier master data. The role requires independence, strong communication, and adherence to controls to ensure accurate, timely payments.

Responsibilities include reconciling statements, processing claims, supporting payment cycles, and assisting with period-end closes.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
• Two or more years of accounts payable or related financial operations experience preferred.
• Demonstrated experience with supplier statement reconciliation, claims, supplier setup, and payment research.
• Working knowledge of accounts payable principles, supplier master data, and financial controls.
• Proficiency with Microsoft Outlook and Excel.
• Strong written and verbal communication skills.
• Ability to coach team members and provide clear procedural guidance.

Responsibilities

• Reconcile supplier statements and research invoice, credit, and payment discrepancies.
• Receive, document, investigate, and resolve supplier claims.
• Respond to supplier and internal stakeholder emails and questions within established service standards.
• Communicate the status of open issues and follow assigned items through resolution.
• Establish new suppliers in the system after confirming receipt of required documentation and approvals.
• Compile supplier master-data and banking-information changes for Controller review.
• Follow required verification, authorization, segregation-of-duties, and fraud-prevention controls for banking changes.
• Review supplier documentation for accuracy, completeness, and compliance with company requirements.
• Maintain complete, accurate, and audit-ready supplier records and supporting documentation.
• Identify duplicate invoices, missing approvals, incorrect charges, and other transaction discrepancies.
• Serve as an escalation resource for AP Representative I employees, suppliers, and internal stakeholders.
• Support supplier payment cycles, account reconciliations, period-end close, audits, and special projects.
• Identify recurring discrepancies, control concerns, and process gaps.
• Recommend improvements to procedures, documentation, and supplier-service practices.
• Assist with training, coaching, and quality reviews for AP Representative I employees.
• Escalate financial risks, suspected fraud, unresolved payment issues, and policy exceptions to the AP Analyst or management.
• Protect confidential supplier, banking, and company information.
• Comply with company policies, financial controls, and accounts payable procedures.

Skills

Communication skills

Independence

Time management

Coaching teammates

Education

Degree in accounting/finance

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Job description

Lumbermens Merchandising Corporation is seeking an Accounts Payable Representative II to manage supplier statements, resolve invoice issues, and maintain supplier master data. The role requires independence, strong communication, and adherence to controls to ensure accurate, timely payments.

Responsibilities include reconciling statements, processing claims, supporting payment cycles, and assisting with period-end closes.