Senior AP Specialist

StevenDouglas; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

StevenDouglas is seeking a Senior Accounts Payable Specialist to join the finance team in Plano, TX. You will own full-cycle AP for a multi-location operation, handling 2,000+ invoices monthly, and collaborate with vendors and internal stakeholders to maintain smooth payment processes.

The role requires 5+ years of AP experience, strong communication skills, and proficiency with Concur and NetSuite in a fast-paced environment.

Qualifications

• 5+ years of accounts payable experience, ideally in high-volume settings.
• Strong written and verbal communication skills.
• Detail-oriented, adaptable, and comfortable in a growing environment.

Responsibilities

• Process vendor invoices via email/mail, code accurately in the system.
• Manage full-cycle AP for multi-location operation, 2,000+ invoices/month.
• Coordinate with department heads to resolve invoice questions.
• Maintain vendor records, statements, and W-9s; support audit requests.
• Monitor AP KPIs and ensure timely payments.

Skills

Accounts payable experience

Communication skills

Detail-oriented

Fast-paced environment adaptability

Tools

Concur

NetSuite

Job description

About the Company

A growing, multi-location personal care services company with a nationwide footprint is looking for a Senior Accounts Payable Specialist to join its finance team during an active period of growth and expansion.

About the Role

This position plays a key role on a small, close-knit finance team, reporting directly to the Senior Manager of Payables and Treasury Operations. The Senior AP Specialist owns full-cycle accounts payable for a high-volume, multi-location operation and partners closely with vendors, department heads, and internal stakeholders to keep payment processes running smoothly.

Responsibilities

• Process vendor invoices received via email or mail, entering and coding them accurately in the accounting system
• Manage full-cycle AP: verification, matching, approval, and payment processing for a high invoice volume (2,000+ per month, with the ability to scale higher)
• Support multi-location, multi-state operations, partnering directly with department heads to resolve invoice-related questions
• Build and maintain strong vendor relationships, including following up on and resolving discrepancies and confidently addressing issues with stakeholders at any level
• Track and report on AP KPIs
• Reconcile vendor statements to the AP system monthly
• Maintain vendor files, including banking details, W-9 forms, and contact information
• Assist with expense report processing and ensure accurate system entry
• Support maintenance and coding of the company purchasing card program
• Monitor payment file transmissions to the bank
• Maintain the shared AP inbox and respond to inquiries daily
• Support internal and external audit requests
• Assist with annual 1099 tax compliance reporting
• Serve as a subject matter resource for the AP module within the accounting system
• Mentor and support other AP team members with prioritization and questions

What You Bring

• 5+ years of accounts payable experience, ideally in a high-volume, multi-location or franchise environment
• Concur experience required; experience with a major ERP system (e.g., NetSuite) strongly preferred
• Strong written and verbal communication skills, with the confidence to raise and resolve issues at any level
• Detail-oriented, adaptable, and comfortable in a fast-paced, growing environment