Senior AP Specialist

Vaco Recruiter Services; Birmingham (AL); On-site; USD 60,000 - 70,000; Full time

Job summary

Vaco Recruiter Services is seeking a Senior Accounts Payable Specialist to lead complex, full-cycle AP processes onsite in Birmingham, AL. You will review invoices, code and approve payments, and ensure timely weekly payment runs while maintaining strong internal controls.

The role requires 5+ years AP experience, GAAP knowledge, and proficiency with SAP/Oracle/NetSuite and Excel. You will mentor junior staff and partner with Finance, Procurement, and Operations in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 5+ years Accounts Payable experience in high-volume environments.
• Strong GAAP knowledge and AP best practices.
• Proficiency with SAP, Oracle or NetSuite and Excel.
• Exceptional attention to detail and accuracy.
• Excellent organizational and time management skills.
• Discretion handling confidential information.
• Strong written and verbal communication skills.
• Collaborative across departments with a sense of urgency.
• Ability to prioritize multiple tasks in a fast-paced setting.

Responsibilities

• Oversee full-cycle AP processing including invoice review, coding, and approvals.
• Ensure timely weekly/biweekly payment runs via ACH, wires, and checks.
• Reconcile AP subledger to GL and assist month/year-end closes.
• Research and resolve complex vendor issues and payment inquiries.
• Review and improve AP policies, procedures, and controls.
• Support audits with documentation and auditor responses.
• Mentor junior AP staff and promote best practices.
• Collaborate with Procurement, Finance, and Operations.
• Identify opportunities for process automation and efficiency.
• Maintain strong vendor relationships and stakeholder communication.

Skills

Attention to detail

Time management

Communication skills

Discretion

Cross-functional work

Mentoring

Education

Bachelor's in Accounting/Finance

Tools

SAP

Oracle

NetSuite

Excel

Job description

Senior Accounts Payable Specialist

Location: Onsite

Salary: $60,000-$70,000 per year

Position Overview

We are seeking a detail-oriented and experienced Senior Accounts Payable Specialist. This role will take ownership of complex, full-cycle accounts payable functions while ensuring accurate and timely payment processing. The Senior AP Specialist will also serve as a key resource for junior AP team members, partner closely with internal stakeholders, and identify opportunities to improve processes and efficiency.

Key Responsibilities

• Oversee full-cycle accounts payable processing, including invoice review, coding, and approvals
• Ensure timely and accurate processing of weekly/biweekly payment runs, including ACH, wire transfers, and checks
• Reconcile the AP subledger to the general ledger and assist with month-end and year-end close activities
• Research and resolve complex vendor issues, discrepancies, and payment inquiries with professionalism and urgency
• Review, maintain, and improve AP policies, procedures, and internal controls
• Support internal and external audits by preparing documentation and responding to auditor inquiries
• Mentor and provide guidance to junior AP team members
• Collaborate cross-functionally with Procurement, Finance, and Operations teams
• Identify opportunities for process automation, improved controls, and greater efficiency
• Maintain strong, professional relationships with vendors and internal stakeholders

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered
• 5+ years of progressive accounts payable experience, preferably in a complex or high-volume environment
• Strong understanding of GAAP and accounts payable best practices
• Proficiency with ERP systems such as SAP, Oracle, or NetSuite as well as Excel
• Exceptional attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential and sensitive information with discretion
• Strong written and verbal communication skillsCollaborative mindset with the ability to work effectively across departments
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment