Senior AP Specialist

Bematrix; Norcross (GA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

In-house training

Flexible hours

Work from home

Team activities

Job summary

Bematrix in Norcross, GA is seeking a Senior Accounts Payable Specialist for a 100% on-site finance team. You will be the main AP subject matter expert, handling vendor interactions, vendor records, and payment processes in Microsoft Dynamics 365 Business Central with strong attention to detail.

The role covers AP operations, expense reports, corporate card administration, and month-end support, requiring a minimum of 5 years in AP/AR and solid Excel skills.

Qualifications

• Minimum of 5 years of experience in Accounts Payable, Accounts Receivable, or related finance operations.
• Proficiency in Microsoft Excel and Office applications.
• Experience resolving vendor inquiries and payment discrepancies.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Experience with Microsoft Dynamics 365 Business Central preferred.

Responsibilities

• Process vendor invoices accurately and timely.
• Manage the full invoice-to-payment lifecycle, including invoice receipt, coding verification, approval workflow monitoring, and payment preparation.
• Monitor outstanding payables and proactively follow up.
• Investigate and resolve invoice discrepancies, pricing issues, duplicate invoices, and payment-related inquiries.
• Serve as the primary point of contact for vendor inquiries and communications.
• Build and maintain positive working relationships with vendors through timely and professional communication.
• Coordinate vendor onboarding and maintenance activities, including collection and validation of required documentation.
• Maintain accurate vendor master data within the ERP system.
• Process employee expense reports in accordance with company policies.
• Administer the corporate credit card program and ensure timely submission, review, and reconciliation of transactions.
• Follow up with employees regarding missing receipts, documentation, or policy exceptions.
• Maintain complete records supporting expense and credit card transactions.
• Serve as the primary AP subject matter expert for Microsoft Dynamics 365 Business Central.
• Maintain AP-related records, workflows, and system data.
• Develop and maintain AP procedures and documentation to support consistency.
• Assist with AP-related month-end closing activities, including account reconciliations and accrual support.
• Prepare and distribute routine AP reports and metrics for management.
• Assist with special projects and other finance-related administrative duties as assigned.

Skills

Vendor management

AP processing

Excel proficiency

Multi-currency

Dynamics 365 BC

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Dynamics 365 Business Central

Job description

That’s creating impact and being passionate about stand building and events in general. Our HR department is always on the hunt for talented people with inspiring ideas.

At beMatrix, we valuerespect, passion, and teamwork.These values are visible on a daily basis and are the reason our employees love working here! Our goal is to create great business for our clients and even greater experiences for our client’s clients.

• In-depth and in-house training from day one.


• Work-life balance thanks to flexible hours and the opportunity to work from home.


• Fun team activities during the year!

Discover our job openings

Position:Senior AP Specialist

Location: Norcross, GA

Job Id:416

# of Openings:1

Job Position: Senior Accounts Payable Specialist

Department: Finance & Information Technology

Reports To: Vice President of Finance & IT

Location: Fully On-site, Norcross Georgia 30093

Compensation: $65,000 - $75,000

JOB POSITION SUMMARY:

bematrix is growing and seeking an Senior Accounts Payable Specialist to join our 100% on‑site finance team. As the primary Accounts Payable subject matter expert, the Senior Accounts Payable Specialist serves as the main point of contact for vendors and internal stakeholders, maintains vendor records and payment processes within Microsoft Dynamics 365 Business Central, and supports the organization through strong operational execution and exceptional attention to detail.

Accounts Payable Operations

• Process vendor invoices accurately and timely.


• Manage the full invoice-to-payment lifecycle, including invoice receipt, coding verification, approval workflow monitoring, and payment preparation.


• Monitor outstanding payables and proactively follow them up.


• Investigate and resolve invoice discrepancies, pricing issues, duplicate invoices, and payment-related inquiries.


• Serve as the primary point of contact for vendor inquiries and communications.


• Build and maintain positive working relationships with vendors through timely and professional communication.


• Coordinate vendor onboarding and maintenance activities, including collection and validation of required documentation.


• Maintain accurate vendor master data within the ERP system.

Expense Reports and Corporate Card Administration

• Process employee expense reports in accordance with company policies.


• Administer the corporate credit card program and ensure timely submission, review, and reconciliation of transactions.


• Follow up with employees regarding missing receipts, documentation, or policy exceptions.


• Maintain complete records supporting expense and credit card transactions.

Systems Administration and Process Improvement

• Serve as the primary Accounts Payable subject matter expert for Microsoft Dynamics 365 Business Central.


• Maintain AP-related records, workflows, and system data.


• Develop and maintain AP procedures and documentation to support consistency.

Month-End and Financial Support

• Assist with AP-related month-end closing activities, including account reconciliations and accrual support.


• Prepare and distribute routine AP reports and metrics for management.


• Assist with special projects and other finance-related administrative duties as assigned.

QUALIFICATIONS:

Professional Experience

• Minimum of 5 years of experience in Accounts Payable, Accounts Receivable, or related finance operations.

Core Competencies/Abilities

• Demonstrated experience managing high-volume invoice and payment processing activities.


• Strong understanding of accounts payable principles, workflows, and best practices.


• Experience resolving vendor inquiries and payment discrepancies.


• Strong organizational skills with exceptional attention to detail and accuracy.


• Proficiency in Microsoft Excel and Microsoft Office applications.


• Ability to manage multiple priorities and consistently meet deadlines.

Preferred

• Experience with Microsoft Dynamics 365 Business Central.


• Experience processing transactions in multiple currencies.


• Experience administering employee expense reimbursement and corporate card programs.


• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Physical Requirements

This position requires the ability to sit or stand for extended periods while performing computer-based work, operate standard office equipment, communicate effectively in person and virtually, and occasionally move throughout office.

This position is primarily performed in a professional office environment.

Travel

This position does not require any travel.