Accounts Payable Specialist

EyeQ Monitoring; Atlanta (GA); Hybrid; USD 48,000 - 68,000; Full time

Job summary

EyeQ Monitoring is seeking an Accounts Payable Specialist to own the day-to-day AP process, including vendor bills, POs, employee expenses, and vendor payments. The hybrid role requires four days in our Atlanta, GA office and one day remote, with a focus on process improvement and accurate financial records.

The ideal candidate has at least 1 year of AP experience, strong attention to detail, and solid communication skills to resolve inquiries efficiently within a fast-paced finance team.

Qualifications

• At least 1 year of accounts payable or accounting experience.
• Authorized to work in the US.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Able to prioritize multiple tasks and meet deadlines.
• Strong research and problem-solving skills.
• Able to work independently and follow an issue through to resolution.
• Good written and verbal communication skills.
• Strong sense of ownership and accountability.
• Able to identify problems and take initiative to improve processes.

Responsibilities

• Process and maintain vendor bills accurately and on time in Sage Intacct.
• Review invoices for appropriate documentation, coding, approvals, and supporting information.
• Convert approved purchase orders into vendor bills.
• Monitor outstanding bills and follow up on missing information or approvals.
• Manage vendor payment processes, including preparing payments and ensuring accuracy and timeliness.
• Maintain accurate vendor records and assist with vendor setup and changes.
• Resolve invoice, payment, and account balance questions with vendors.
• Review vendor statements and reconcile outstanding balances.
• Review employee expense reports, receipts, coding, and supporting documentation in Expensify.
• Assist with reconciling and processing company credit card and employee expense transactions.
• Identify and investigate unusual or incorrect transactions and determine the right resolution.
• Communicate with employees, vendors, and internal departments about AP-related questions.
• Assist with AP-related month-end close activities.
• Maintain organized AP records and supporting documentation.
• Identify opportunities to improve AP processes, controls, and efficiency.

Skills

Attention to detail

Time management

Communication skills

Problem solving

Ownership

Research skills

Independent work

Prioritization

Proficient in Microsoft applications

Tools

Sage Intacct

Expensify

Microsoft Office

Job description

Description

Do you love getting the details right and following every invoice through to resolution? We're looking for a proactive Accounts Payable Specialist to own our day-to-day AP process, from vendor bills and purchase orders to employee expenses and vendor payments. If you take ownership of your work, like solving problems on your own, and want to help improve how things get done, we'd love to hear from you!

EyeQ Monitoring is the fastest growing provider of remote video surveillance and business intelligence in the US. From our Command Center in Marietta, GA we outsource eyeballs and ears for commercial clients to cost-effectively drive value in security, loss prevention, risk mitigation and business intelligence. We are a team of security and technology enthusiasts that are focused on building a global business that provides meaningful solutions for our partners as well as long-term career opportunities for our team members.

We are looking to add a new Accounts Payable Specialist to our Finance team. This person will manage the day-to-day accounts payable process, including vendor bills, purchase orders, employee expenses, and vendor payments. The ideal candidate uses good judgment, researches and resolves issues independently before escalating them, and does well in a fast-paced environment where processes are always improving.

This is a hybrid position based out of our Atlanta, GA office (4 days in office / 1 day remote).

Here at EyeQ, people matter. Any new team members we bring on have to live and breathe our core values, just like we do.

We value trusted partnerships.

We believe in the value of transparent, reliable and growing relationships with our team and customers and turn away people and businesses that don't fit.

We build to last.

We focus on long-term solutions and spend requisite time to ensure our solutions will work the first time.

We take the hill.

We are excited to take on challenging work, find new solutions and technology frontiers, and attack problems others are scared of; as such, we celebrate failing fast, being transparent, and working with people who we trust to run up those hills with us.

We enjoy the journey.

We take our customer needs but not ourselves seriously; Our work is a part of our life we want to enjoy unapologetically; We are proud of the mission we are entrusted with and the team we get to serve with every day.

Responsibilities

• Process and maintain vendor bills accurately and on time in Sage Intacct
• Review invoices for appropriate documentation, coding, approvals, and supporting information
• Convert approved purchase orders into vendor bills
• Monitor outstanding bills and follow up on missing information or approvals
• Manage vendor payment processes, including preparing payments and making sure they are accurate and on time
• Maintain accurate vendor records and assist with vendor setup and changes
• Work with vendors to research and resolve invoice, payment, and account balance questions
• Review vendor statements and reconcile outstanding balances
• Review employee expense reports, receipts, coding, and supporting documentation in Expensify
• Assist with reconciling and processing company credit card and employee expense transactions
• Identify and investigate unusual or incorrect transactions and determine the right resolution
• Communicate with employees, vendors, and internal departments about AP-related questions
• Assist with AP-related month-end close activities
• Maintain organized AP records and supporting documentation
• Identify opportunities to improve AP processes, controls, and efficiency
• Other accounting and administrative duties as assigned

Requirements

Physical Restrictions & Requirements

• Sits at a desk for extended periods, with occasional walking, standing, bending, and reaching for files and supplies
• Must be able to use a calculator, telephone, computer/keyboard, and various office machines daily, and be able to read and write business documents

Required Qualities & Skillset

• At least 1 year of accounts payable or accounting experience
• Authorized to work in the US
• Strong attention to detail and accuracy
• Strong organizational and time-management skills
• Able to prioritize multiple tasks and meet deadlines
• Strong research and problem-solving skills
• Able to work independently and follow an issue through to resolution
• Comfortable asking questions when needed, but willing to research and troubleshoot before escalating
• Good written and verbal communication skills
• Strong sense of ownership and accountability
• Able to identify problems and take initiative to improve processes
• Proficient in Microsoft applications

Preferred Skills, Certifications & Experience

• Experience with Sage Intacct
• Experience with expense management systems such as Expensify