Accounts Payable Specialist

Vaco by Highspring; Nashville (TN); On-site; USD 42,000 - 66,000; Full time

Job summary

Vaco by Highspring seeks an Accounts Payable Specialist to support a fast-paced, high-volume environment across multiple units with a steady flow of invoices and payments.

You will handle discrepancies, data imports/exports, and ensure accuracy under tight timelines while coordinating with internal teams and vendors to resolve issues promptly.

Qualifications

• 3+ years of high-volume AP experience.
• Ability to multi-task, meet deadlines, and work with multiple departments.
• Experience navigating various accounting systems.

Responsibilities

• Process assigned invoices and payments accurately and within timelines.
• Research and resolve invoice discrepancies or pricing issues.
• Match invoices with system-recorded transactions for accuracy.
• Enter invoices into the AP workflow system and document management tools.
• Process manual invoices and post manual bank receipts as needed.
• Collaborate with internal teams to resolve errors and maintain strong vendor communication.

Skills

High-volume AP

Vendor communication

Multitasking

Interdepartmental collaboration

Tools

ERP system

Job description

This role supports a high-volume, fast-paced environment within a dynamic and rapidly evolving organization. The business operates across numerous interconnected units, resulting in a continuous flow of invoices, payments, and operational inquiries.

The AP team members are typically the first point of contact for vendors and internal partners, responsible for identifying discrepancies, researching issues, and ensuring timely resolution. The work involves navigating multiple systems, managing frequent data imports and exports, and upholding accuracy under tight timelines.

Key Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow-up as issues arise.

Required Experience

• 3+ years of high-volume AP experience
• Ability to multi-task, stick to deadlines, and work well with other departments
• Experience navigating various accounting systems

Accounts Payable Specialist

Overview

This role supports a high-volume, fast-paced environment within a dynamic and rapidly evolving organization. The business operates across numerous interconnected units, resulting in a continuous flow of invoices, payments, and operational inquiries.

The AP team members are typically the first point of contact for vendors and internal partners, responsible for identifying discrepancies, researching issues, and ensuring timely resolution. The work involves navigating multiple systems, managing frequent data imports and exports, and upholding accuracy under tight timelines.

Key Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow-up as issues arise.

Required Experience

• 3+ years of high-volume AP experience
• Ability to multi-task, stick to deadlines, and work well with other departments
• Experience navigating various accounting systems

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).