Senior AP Leader: Drive Efficiency & Automation

MA Labs; San Jose (CA); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Annual Company Bonus Program

Health Insurance (medical, dental, etc

Paid Holidays

Paid Time Off and Paid Sick Leave

401(k) Program

Employee Referral Program

Employee Discounts

Employee Appreciation Events

Solid Training Program for New Hires

Job summary

Ma Labs in California seeks a Senior Accounting Manager, Accounts Payable, to lead daily AP operations, ensure timely processing of high-volume invoices and payments, and maintain strong vendor relationships. This role reports to the AP Sr.

Accounting Manager and focuses on internal controls, process improvements, automation opportunities, month‑end close support, and cross‑functional collaboration with Purchasing, Receiving, and Finance.

Qualifications

• 5+ years of progressive Accounts Payable or accounting experience.
• Strong knowledge of AP processes, accounting principles, and internal controls.
• Experience handling high-volume invoice processing and inventory-related transactions.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP systems and AP automation tools preferred.

Responsibilities

• Manage day-to-day Accounts Payable operations, ensuring timely and accurate processing of high-volume invoices and payments.
• Review and approve invoices, payment requests, and vendor account reconciliations.
• Ensure accurate verification of purchase orders, pricing, freight charges, and supporting documentation.
• Investigate and resolve invoice discrepancies, vendor disputes, and payment issues.
• Monitor vendor accounts and maintain positive vendor relationships.
• Oversee account reconciliations and support month-end and year-end closing activities.
• Develop and maintain AP procedures, internal controls, and best practices.
• Analyze workflows and recommend process improvements and automation opportunities.
• Prepare AP reports, aging schedules, and payment status updates for management.
• Collaborate with Purchasing, Receiving, Finance, and other departments to ensure smooth transaction processing.
• Train and support AP staff while fostering a collaborative team environment.
• Assist with internal and external audits as needed.

Skills

Analytical thinking

Organizational skills

Problem solving

Communication skills

Interpersonal skills

Excel proficiency

Office suite

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Excel

ERP systems

AP automation tools

Office suite

Job description

Ma Labs in California seeks a Senior Accounting Manager, Accounts Payable, to lead daily AP operations, ensure timely processing of high-volume invoices and payments, and maintain strong vendor relationships. This role reports to the AP Sr.

Accounting Manager and focuses on internal controls, process improvements, automation opportunities, month‑end close support, and cross‑functional collaboration with Purchasing, Receiving, and Finance.