Senior Accountant

MA Labs; San Jose (CA); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Annual Company Bonus Program

Health Insurance (medical, dental, etc

Paid Holidays

Paid Time Off and Paid Sick Leave

401(k) Program

Employee Referral Program

Employee Discounts

Employee Appreciation Events

Solid Training Program for New Hires

Job summary

Ma Labs in California seeks a Senior Accounting Manager, Accounts Payable, to lead daily AP operations, ensure timely processing of high-volume invoices and payments, and maintain strong vendor relationships. This role reports to the AP Sr.

Accounting Manager and focuses on internal controls, process improvements, automation opportunities, month‑end close support, and cross‑functional collaboration with Purchasing, Receiving, and Finance.

Qualifications

• 5+ years of progressive Accounts Payable or accounting experience.
• Strong knowledge of AP processes, accounting principles, and internal controls.
• Experience handling high-volume invoice processing and inventory-related transactions.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and interpersonal skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP systems and AP automation tools preferred.

Responsibilities

• Manage day-to-day Accounts Payable operations, ensuring timely and accurate processing of high-volume invoices and payments.
• Review and approve invoices, payment requests, and vendor account reconciliations.
• Ensure accurate verification of purchase orders, pricing, freight charges, and supporting documentation.
• Investigate and resolve invoice discrepancies, vendor disputes, and payment issues.
• Monitor vendor accounts and maintain positive vendor relationships.
• Oversee account reconciliations and support month-end and year-end closing activities.
• Develop and maintain AP procedures, internal controls, and best practices.
• Analyze workflows and recommend process improvements and automation opportunities.
• Prepare AP reports, aging schedules, and payment status updates for management.
• Collaborate with Purchasing, Receiving, Finance, and other departments to ensure smooth transaction processing.
• Train and support AP staff while fostering a collaborative team environment.
• Assist with internal and external audits as needed.

Skills

Analytical thinking

Organizational skills

Problem solving

Communication skills

Interpersonal skills

Excel proficiency

Office suite

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Excel

ERP systems

AP automation tools

Office suite

Job description

For the last four decades, Ma Labs has built an impeccable reputation for being one of the most trusted and reliable computer and IT component distributors in the world. Headquartered in Silicon Valley, and with 8 other hubs strategically located throughout the world, our diverse and expansive array of hardware and software technologies can be promptly delivered to wholesalers, resellers, and businesses. Our extensive distribution experience and commitment to outstanding customer care has yielded multiple awards from numerous publications for superior service. For more information please visit our website at www.malabs.com

The Senior Accounting Manager, Accounts Payable, is responsible for the daily Accounts Payable function, ensuring accurate and timely processing of vendor invoices and payments. This role supports financial operations through the accuracy of AP activities, vendor management, internal controls, and process improvement initiatives.

The position reports to the AP Sr. Accounting Manager.

Responsibilities:

• Manage day-to-day Accounts Payable operations, ensuring timely and accurate processing of high-volume invoices and payments.
• Review and approve invoices, payment requests, and vendor account reconciliations.
• Ensure accurate verification of purchase orders, pricing, freight charges, and supporting documentation.
• Investigate and resolve invoice discrepancies, vendor disputes, and payment issues.
• Monitor vendor accounts and maintain positive vendor relationships.
• Oversee account reconciliations and support month-end and year-end closing activities.
• Develop and maintain AP procedures, internal controls, and best practices.
• Analyze workflows and recommend process improvements and automation opportunities.
• Prepare AP reports, aging schedules, and payment status updates for management.
• Collaborate with Purchasing, Receiving, Finance, and other departments to ensure smooth transaction processing.
• Train and support AP staff while fostering a collaborative team environment.
• Assist with internal and external audits as needed.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive Accounts Payable or accounting experience,
• Strong knowledge of AP processes, accounting principles, and internal controls.
• Experience handling high-volume invoice processing and inventory-related transactions.
• Excellent analytical, organizational, and problem‑solving skills.
• Strong communication and interpersonal skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP systems and AP automation tools preferred.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Annual Company Bonus Program*
• Health Insurance (medical, dental, vision, other optional insurances)
• Paid Holidays, Paid Time Off and Paid Sick Leave
• 401(k) Program
• Employee Referral Program
• Employee Discounts
• Employee Appreciation Events
• Solid Training Program for New Hires

Our EEOC Statement:

Ma Labs welcomes and encourages diversity and inclusion in the workplace. Ma Labs is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable law. Ma Labs is also committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any accommodations due to a disability, please let us know.

California Employee Privacy Notice: https://www.malabs.com/media/documents/employee_privacy_notice.pdf