Senior Admissions Representative Medical Education

The Chicago School; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Job summary

The Chicago School’s Illinois College of Osteopathic Medicine seeks a Senior Admissions Representative for Medical Education to drive recruitment and review processes for prospective, applying, and enrolled students. You will collaborate with the SD OA, ADA, and admissions teams to manage all aspects of the admissions cycle, including events, outreach, and retention initiatives.

Responsibilities include engaging with prospects, applicants, and incoming students, maintaining FERPA-compliant

Qualifications

• Bachelor's degree and 3 years in admissions or student services.
• Strong public speaking and interviewing skills.
• Ability to work effectively in a team and take initiative.
• CRM experience, plus ability to learn new systems quickly.

Responsibilities

• Evaluate candidate applications through the centralized system aligned with mission and values.
• Respond to new student inquiries with consistent communication throughout the process.
• Represent the university in telephone, virtual, and in-person consultations with prospective/accepted students.
• Manage AACOMAS and Salesforce databases with accurate documentation and follow-ups.
• Promote Illinois COM by planning recruitment events and school presentations.

Skills

Public speaking

Interviewing

Teamwork

Initiative

CRM proficiency

Education

Bachelor's degree

Tools

WebAdMIT

AACOMAS

Salesforce

Microsoft Teams

Zoom

Power BI

Job description

Job Description:

Position Summary:

The Senior Admissions Representative for Medical Education is responsible for successfully recruiting and reviewing candidates for the Illinois College of Osteopathic Medicine (Illinois COM) at The Chicago School. This role collaborates closely with the Senior Director of Admissions (SDOA), Assistant Director of Admissions (ADA), and the broader admissions team to manage all aspects of the admissions process. Key responsibilities include engaging with prospects, applicants, and incoming students, reviewing applications, and supporting retention efforts to ensure that accepted students successfully matriculate.

Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.

The ability to work evenings and weekends is required, as is occasional domestic travel.

Principal Duties:

• Evaluate candidate applications through the centralized system, ensuring alignment with Illinois COM’s mission and values.
• Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.
• Serve as a professional representative of the university through telephone, virtual, and in-person consultations with prospective and accepted students.
• Manage the AACOMAS and Salesforce database effectively, ensuring accurate documentation, inquiry tracking, and strategic follow-ups.
• Serve as a key ambassador for Illinois COM, actively promoting its mission and values by planning and attending key recruitment events, including pre-health fairs and strategic individual school presentations.
• Establish and sustain strong, ongoing relationships with pre-professional academic advisors at diverse colleges and universities across the United States, fostering engagement with a wide range of educational institutions.
• Maintain organized and confidential student information, following FERPA regulations
• Act as a mentor to Admissions Coordinator(s)
• Perform other duties as assigned.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university with 3 years of experience working in admissions or student services
• Exhibited strong public speaking and interviewing skills, with the confidence and professionalism to engage effectively with medical school applicants, as well as D.O., M.D., and Ph.D. faculty.
• Demonstrated ability to work effectively and collaboratively in a team environment, contributing to shared goals and fostering positive working relationships.
• A strong internal drive to excel, taking initiative, and pushing oneself to achieve the highest level of performance.
• Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.

Essential Knowledge, Skills, and Abilities:

• Excellent communication skills (writing, public speaking, interpersonal, and public relations skills).
• Ability to self-initiate and execute with minimal supervision.
• Computer skills including Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and Zoom.
• Experience with CRM or applicant tracking systems (e.g., WebAdMIT, AACOMAS, Salesforce) a plus.
• Comfort with virtual interview or webinar platforms (Kira, Zoom Webinar, etc.).
• Familiarity with data visualization or reporting tools (Excel pivot tables, Power BI, Tableau).
• Ability to represent The Chicago School in a professional manner.
• Must be knowledgeable of trends in higher education and principles of enrollment management.

Preferred Qualifications:

• Previous experience working at an Osteopathic or Allopathic Medical School is preferred.

Salary Range:

$65,000 - $70,000

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.