Senior Admissions Representative Medical Education

Saybrook University; Chicago (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Life insurance

Disability insurance

Retirement plan

Flex spending accounts

Tuition reimbursement

Job summary

The Chicago School is seeking a Senior Admissions Representative for Medical Education in Chicago, IL. You will recruit applicants for Illinois COM, review applications, and support retention to ensure matriculation.

You will work with the SD OA and ADA, manage AACOMAS/Salesforce, and represent the university at events, while building nationwide advisor relationships and ensuring FERPA compliance.

Qualifications

• Bachelor's degree required with 3 years in admissions or student services.
• Strong public speaking and interview skills with medical school applicants and faculty.
• Ability to work collaboratively in a team and drive results.

Responsibilities

• Evaluate candidate applications in the centralized system.
• Respond promptly to inquiries and maintain ongoing communication with prospects.
• Represent the university in person, by phone, and via virtual meetings.
• Manage AACOMAS and Salesforce documentation, tracking, and follow-ups.
• Promote Illinois COM mission at recruitment events and school visits.
• Build relationships with pre-professional advisors nationwide.
• Maintain confidential student data under FERPA.
• Mentor Admissions Coordinators and perform other duties.

Skills

Public speaking

Interviewing

Team collaboration

Initiative

CRM systems

FERPA compliance

Education

Bachelor's degree

Tools

Salesforce

WebAdMIT

AACOMAS

Microsoft Office

Zoom

Job description

Position Summary

The Senior Admissions Representative for Medical Education is responsible for successfully recruiting and reviewing candidates for the Illinois College of Osteopathic Medicine (Illinois COM) at The Chicago School. This role collaborates closely with the Senior Director of Admissions (SDOA), Assistant Director of Admissions (ADA), and the broader admissions team to manage all aspects of the admissions process. Key responsibilities include engaging with prospects, applicants, and incoming students, reviewing applications, and supporting retention efforts to ensure that accepted students successfully matriculate. Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location. The ability to work evenings and weekends is required, as is occasional domestic travel.

Principal Duties

• Evaluate candidate applications through the centralized system, ensuring alignment with Illinois COM’s mission and values.
• Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.
• Serve as a professional representative of the university through telephone, virtual, and in-person consultations with prospective and accepted students.
• Manage the AACOMAS and Salesforce database effectively, ensuring accurate documentation, inquiry tracking, and strategic follow-ups.
• Serve as a key ambassador for Illinois COM, actively promoting its mission and values by planning and attending key recruitment events, including pre-health fairs and strategic individual school presentations.
• Establish and sustain strong, ongoing relationships with pre-professional academic advisors at diverse colleges and universities across the United States, fostering engagement with a wide range of educational institutions.
• Maintain organized and confidential student information, following FERPA regulations.
• Act as a mentor to Admissions Coordinator(s)
• Perform other duties as assigned.

Minimum Qualifications

• A bachelor's degree from an accredited college or university with 3 years of experience working in admissions or student services.
• Exhibited strong public speaking and interviewing skills, with the confidence and professionalism to engage effectively with medical school applicants, as well as D.O., M.D., and Ph.D. faculty.
• Demonstrated ability to work effectively and collaboratively in a team environment, contributing to shared goals and fostering positive working relationships.
• A strong internal drive to excel, taking initiative, and pushing oneself to achieve the highest level of performance.
• Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.

Essential Knowledge, Skills, and Abilities

• Excellent communication skills (writing, public speaking, interpersonal, and public relations skills).
• Ability to self-initiate and execute with minimal supervision.
• Computer skills including Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and Zoom.
• Experience with CRM or applicant tracking systems (e.g., WebAdMIT, AACOMAS, Salesforce) a plus.
• Comfort with virtual interview or webinar platforms (Kira, Zoom Webinar, etc.).
• Familiarity with data visualization or reporting tools (Excel pivot tables, Power BI, Tableau).
• Ability to represent The Chicago School in a professional manner.
• Must be knowledgeable of trends in higher education and principles of enrollment management.

Preferred Qualifications

• Previous experience working at an Osteopathic or Allopathic Medical School is preferred.

Salary Range

Salary Range: $65,000 - $70,000

Compensation & Benefits

This opportunity is budgeted at $65,000-$70,000 base compensation. Additional compensation factors may impact total compensation.

To learn more about our competitive benefits and additional rewards,

• generous paid time-off
• medical and dental insurance coverage
• life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts
• tuition reimbursement

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

For more than four decades, The Chicago School has been a leading nonprofit university dedicated to training professionals for careers that improve the integrated health of individuals, organizations, and communities across the globe. Grounded in the values of education, innovation, community, and impact, The Chicago School offers 40+ distinct academic programs at campuses across the country (Washington DC, Chicago, Dallas, Southern California) and online, educating over 6,000 students annually in fields across integrated health.

The Chicago School is accredited by the Western Association of Schools & Colleges Senior College and University Commission (WSCUC). The Chicago School is also an affiliate of The Community Solution, a network of nonprofit higher education institutions that works collaboratively to advance institutional sustainability, increase student success, and enhance community impact.