Senior Administrative & Travel Coordinator

Vinmar International; Georgia; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account

Dental Insurance

Vision Insurance

Life Insurance - company paid and vol.

401(k) with company matching

Employee assistance program

Disability - company paid

Job summary

Vinmar International is seeking a highly organized Senior Administrative Assistant to support business operations and leadership teams in our Houston office. This role emphasizes detailed administrative work, travel logistics, and managing confidential information in a fast-paced corporate setting.

The successful candidate will coordinate meetings, travel, visa/passport processes, and company events, while maintaining accurate records and professional communication with internal and external

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 3-4 years of experience in administrative roles.
• Experience coordinating domestic and international travel.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative support to managers and department leaders.
• Manage calendars, schedule meetings, and coordinate conference room bookings.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Assist employees with visa applications, passport renewals, travel documentation, and related requirements.
• Organize and support company conferences, trade shows, customer meetings, and corporate events.
• Prepare, edit, and format business documents, presentations, reports, and correspondence using Microsoft Office applications.
• Maintain accurate records, filing systems, and administrative documentation in both electronic and paper formats.
• Process expense reports, invoices, and other administrative paperwork as required.
• Serve as a point of contact for internal and external stakeholders, ensuring professional communication and timely responses.
• Coordinate visitor logistics, meeting materials, and hospitality arrangements.
• Manage office supplies and inventory, ensuring the office remains organized and operational.
• Support special projects and additional administrative initiatives as assigned.

Skills

Calendar management

Travel coordination

Communication skills

MS Office

Organizational skills

Confidentiality

Multitasking

Team collaboration

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Job description

Vinmar International is seeking a highly organized Senior Administrative Assistant to support business operations and leadership teams in our Houston office. This role emphasizes detailed administrative work, travel logistics, and managing confidential information in a fast-paced corporate setting.

The successful candidate will coordinate meetings, travel, visa/passport processes, and company events, while maintaining accurate records and professional communication with internal and external