Senior Executive Admin & Travel Coordinator

Vinmar-International; Houston (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company matching

Employee assistance program

Disability - company paid

Job summary

Vinmar International is looking for a highly organized Senior Administrative Assistant to support business operations in our Houston office. The ideal candidate will have strong administrative experience and exceptional organizational skills.

This role includes coordinating travel logistics, managing business documentation, and supporting conferences. Candidates should demonstrate professionalism and a commitment to outstanding administrative support, along with proficiency in Microsoft Office

Qualifications

• 3-4 years of experience in an administrative support role.
• Experience coordinating domestic and international travel arrangements.
• Knowledge of visa and travel documentation processes preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting meetings, conferences, or corporate events.

Responsibilities

• Provide comprehensive administrative support to managers and department leaders.
• Manage calendars, schedule meetings, and coordinate conference room bookings.
• Coordinate domestic and international travel arrangements.
• Assist employees with visa applications and travel documentation.
• Organize and support company conferences and trade shows.
• Prepare, edit, and format business documents using Microsoft Office.
• Maintain accurate records and filing systems.
• Process expense reports and administrative paperwork.

Skills

Organizational skills

Verbal communication

Written communication

Microsoft Office Suite

Customer service mindset

Travel coordination

Education

High school diploma

Associate's or Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Vinmar International is looking for a highly organized Senior Administrative Assistant to support business operations in our Houston office. The ideal candidate will have strong administrative experience and exceptional organizational skills.

This role includes coordinating travel logistics, managing business documentation, and supporting conferences. Candidates should demonstrate professionalism and a commitment to outstanding administrative support, along with proficiency in Microsoft Office