Senior Administrative Support Specialist

City of Riverside; Riverside (CA); Vor Ort; USD 52.000 - 82.000; Vollzeit

Zusammenfassung

City of Riverside is seeking a Senior Office Specialist to provide lead administrative support across City departments. The role includes receptionist duties, document drafting, data entry, records management, invoicing, payroll filings, and meeting coordination.

Applicants should have at least three years of administrative experience and demonstrate intermediate Word skills. This position is typically full-time and on-site with opportunities to support multiple city divisions.

Qualifikationen

• High School graduation or satisfactory equivalent (GED).
• Three (3) years of general administrative support experience.
• Demonstrated proficiency at an intermediate level in Microsoft Word.

Aufgaben

• Perform a wide variety of skilled, and experienced administrative support work; serve as receptionist, answering the telephone, screening calls and visitors, referring inquiries as appropriate, and assisting the general public, giving information as required.
• Draft, prepare, and edit a variety of documents, letters, memorandums, agendas, financial reports, minutes, or other materials from oral direction, rough draft, copy, notes, or transcribing machine recordings; operate a variety of office equipment to carry out assigned administrative support functions.
• Enter and tabulate statistical data and records; sort, code, scan, and file correspondence, vouchers, forms, documents, and other materials numerically, alphabetically, or by other predetermined classification; check and monitor record from grammatical and mathematical accuracy and compliance.
• Enter and file personnel and payroll records of departmental and divisional personnel; handles and manages confidential or sensitive information with tact and professionalism.
• Manage, handle, and process invoicing and billing for various budgetary costs in department assigned; ensure appropriate submission, processing, and completion; track revenue and expenses and prepare statistical reports.
• Maintain sections of a central records system; enter or extract information on or from records; utilize computer and computer devices to carry out assigned administrative support functions.
• Sort and deliver mail; participate, perform, and provide professional guidance in the work of an office unit; assist in the development of departmental policies, procedures, and forms in determining completeness of applications, records, and reports.
• Compile information, data, and materials, and assist in the preparation of a variety of narrative, financial, and statistical reports; apply departmental policies and procedures in determining completeness of applications, records, and reports.
• Contact the public and outside agencies in acquiring and providing information and making referrals; respond to complaints and concerns.
• Serve as support staff to Boards or Commissions by taking minutes, preparing information packets, and coordinating meeting times and locations.
• Identify, determine, and order necessary office supplies; coordinate travel arrangements and staff schedules; handle and manage office petty cash; provide direction, oversight, and training for clerical staff.
• Performs related work as required.

Kenntnisse

Reception & front desk

Data entry

Document drafting

Customer service

Ausbildung

High School diploma or GED

Tools

Microsoft Word

Jobbeschreibung

City of Riverside is seeking a Senior Office Specialist to provide lead administrative support across City departments. The role includes receptionist duties, document drafting, data entry, records management, invoicing, payroll filings, and meeting coordination.

Applicants should have at least three years of administrative experience and demonstrate intermediate Word skills. This position is typically full-time and on-site with opportunities to support multiple city divisions.