Senior Administrative Support

Canvas, Inc.; Florida; Hybrid; USD 42,000 - 60,000; Full time

Job summary

Canvas, Inc. seeks a Senior Administrative Support to provide advisory and assistance support to AFRL branch offices at Eglin AFB, FL.

You will manage non-personal administrative functions and improve office organization while handling routine tasks, scheduling, and documentation with minimal supervision. The role involves preparing agendas, coordinating meetings, tracking action items, handling official bulletins, and ensuring compliance with AF directives.

Qualifications

• Experience supporting government offices or military staff.
• Ability to draft nontechnical and some technical correspondence.
• Familiarity with office directives and procedures.
• Strong grammar, spelling, and punctuation.
• Capable of working independently with minimal supervision.

Responsibilities

• Provide advisory and assistance support to AFRL Branch level offices.
• Create, manage, and maintain databases tracking office tasks and suspenses.
• Assist in meeting organization, scheduling, and venue logistics.
• Prepare and finalize a wide variety of correspondence and reports.
• Review correspondence for deficiencies and ensure timely processing.
• Advise on maintaining file plans and office bulletins.

Skills

Office administration

Database management

Meeting coordination

Document drafting

Calendar management

Problem solving

Job description

## Senior Administrative SupportApply: Eglin AFB, FL: Full time: Posted Today: JR100808**Essential Duties and Responsibilities*** Provide advisory and assistance support to Air Force Research Laboratory (AFRL) Branch level offices by managing non-personal administrative functions and providing office organization support.* Be capable of identifying problems and recommending solutions with minimal supervision.* Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management.* Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies.* Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties.* Provide management and maintenance support for office official bulletins, displays, and announcements.* Advise and assist in establishing and maintaining file plans for Government approval.* Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL personnel.* Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.* Advise and assist Division, Branch and AFRL Front Office Group (FOG) staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.* Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences.* Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.* Assist leadership contacting other people to attend meetings in lieu of original participants when necessary.* Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources.* Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification.* Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files.* Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.* Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation.* Must be able to work independently in the execution of these requirements.