Senior Administrative Specialist: Policy & Operations Liaison

DelDOT; Dover, Northern (DE, KY); Hybrid; USD 42,000 - 63,000; Full time

Benefits offered by this job

Accommodations for applicants with dis

Equal opportunity employer

Job summary

State of Delaware seeks a Sr. Administrative Specialist in the Office of the Secretary to track and process documents for signature, review, or approval. You will maintain records, coordinate communication across divisions, prepare weekly reports, and support constituent relations.

The role requires handling multiple tasks accurately with strong collaboration and adaptability. Responsibilities include meeting deadlines, coordinating mail, assisting the COO, and supporting facilities management,

Qualifications

• One year of administrative specialist experience.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain/update databases.
• One year of experience collecting, compiling, and evaluating data for reports, letters, or other admin documents.
• Six months' experience guiding and consulting to management and customers on administrative matters.

Responsibilities

• Coordinate with internal and external contacts to provide guidance on administrative matters.
• Create formatted documents, manage schedules, develop spreadsheets, and maintain policies/databases.
• Deliver excellent customer service in person or electronically.
• Coordinate meetings, travel arrangements, and other project timelines.

Skills

Communication

Customer service

Data management

Record keeping

Administrative support

Tools

Microsoft Office

Databases

Job description

State of Delaware seeks a Sr. Administrative Specialist in the Office of the Secretary to track and process documents for signature, review, or approval. You will maintain records, coordinate communication across divisions, prepare weekly reports, and support constituent relations.

The role requires handling multiple tasks accurately with strong collaboration and adaptability. Responsibilities include meeting deadlines, coordinating mail, assisting the COO, and supporting facilities management,