Senior Administrative Specialist - DNREC

DGS Office of External Affairs; Dover (DE); On-site; USD 55,000 - 70,000; Full time

Job summary

DNREC's Office of the Secretary seeks a Senior Administrative Specialist to provide comprehensive administrative support to leadership and departments. Responsibilities include processing documents for signature, maintaining records, and coordinating communications across divisions.

The role requires strong organizational skills, adaptability, and the ability to manage multiple priorities while delivering excellent customer service in a fast-paced government environment.

Qualifications

• One year of experience performing administrative specialist work including composing documents, drafting communications, tracking workflow issues, or similar administrative support.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain databases.
• One year of experience collecting, compiling, and evaluating data from multiple sources to prepare reports and administrative documents.
• Six months of experience providing guidance and consultation to management and others on administrative matters.
• Valid driver's license required as a condition of hire

Responsibilities

• Provide comprehensive administrative support to DNREC leadership and departmental operations.
• Process documents for signature and approval, and maintain records.
• Coordinate communications between office leadership and divisions.
• Handle reception and visitor services.
• Process legal and financial notices.
• Support event scheduling and building security.

Skills

Administrative support

Document drafting

Spreadsheet & database skills

Data collection & reporting

Guidance to management

Driver's license

Job description

The Senior Administrative Specialist in the Office of the Secretary provides comprehensive administrative support to DNREC leadership and departmental operations. Responsibilities include processing documents for signature and approval, maintaining records, coordinating communications between office leadership and divisions, handling reception and visitor services, processing legal and financial notices, and supporting event scheduling and building security. The role requires strong organizational skills, adaptability, and the ability to manage multiple priorities while delivering excellent customer service.

Key qualifications:

• One year of experience performing administrative specialist work including composing documents, drafting communications, tracking workflow issues, or similar administrative support.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain databases.
• One year of experience collecting, compiling, and evaluating data from multiple sources to prepare reports and administrative documents.
• Six months of experience providing guidance and consultation to management and others on administrative matters.
• Valid driver's license required as a condition of hire