Office Administrator I — Dynamic Operations & Scheduling

Woven; Westminster (CO); Sur place; USD 68 000 - 79 000; Plein temps

Avantages offerts par ce poste

Stock options

Health, dental, vision insurance

HSA

FSA

Retirement plan

Life insurance

Disability insurance

Résumé du poste

CesiumAstro is seeking an Office Administrator I to support day-to-day administrative operations, coordinate office activities, maintain records, and assist cross-functional teams. The role ensures a professional, organized work environment and seamless business processes through scheduling, document management, and effective office coordination.

Responsibilities include preparing materials, managing meetings and travel, handling confidential information, and improving administrative procedures.

Qualifications

• Bachelor's degree in business administration, communications, office administration, or a related field with 0-2 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
• Basic knowledge of administrative support, office operations, document preparation, scheduling, and business communication practices.
• Foundational understanding of administrative procedures, office workflows, records management, and documentation requirements.
• Familiarity with Microsoft Office applications, standard business productivity tools, and office equipment.
• Understanding of administrative coordination, task prioritization, scheduling requirements, and routine office support activities.
• Basic knowledge of business communication, professional interactions, confidentiality requirements, and sensitive information handling practices.
• Familiarity with document accuracy, recordkeeping, organizational procedures, and continuous improvement practices supporting efficient office operations.
• Document management and file sharing platforms, e.g. SharePoint, OneDrive, or equivalent applications.
• Scheduling, travel, and expense management systems, e.g. Concur, Navan, Outlook Calendar, or equivalent applications.

Responsabilités

• Provide daily administrative support to assigned departments and business leaders, including correspondence, reports, presentations, and meeting materials.
• Coordinate calendars, meetings, conference rooms, travel arrangements, and other routine scheduling activities.
• Assist with data entry, expense reporting, recordkeeping, and administrative tasks in accordance with established procedures.
• Support daily office operations, including supply management, mail distribution, shipping and receiving, and general office coordination.
• Prepare meeting spaces, coordinate visitor logistics, and maintain common office areas to support business activities.
• Assist with facility-related requests, employee onboarding logistics, and routine office services in coordination with appropriate personnel.
• Maintain organized business records, administrative files, correspondence, and supporting documentation in accordance with company procedures.
• Prepare and update administrative templates, reports, operational records, and routine business documentation.
• Handle sensitive business information in accordance with established confidentiality and recordkeeping requirements.
• Respond to routine inquiries from employees, vendors, and external visitors while maintaining professional communication.
• Coordinate assigned administrative activities supporting departmental projects, operational initiatives, and business stakeholders.
• Identify routine workflow issues and support approved improvements to administrative procedures, office processes, and documentation practices.

Connaissances

Scheduling

Business communication

Document preparation

Office operations

Confidentiality

Formation

Bachelor's degree in business administration / related field

Outils

SharePoint

OneDrive

Concur

Navan

Outlook Calendar

Description du poste

CesiumAstro is seeking an Office Administrator I to support day-to-day administrative operations, coordinate office activities, maintain records, and assist cross-functional teams. The role ensures a professional, organized work environment and seamless business processes through scheduling, document management, and effective office coordination.

Responsibilities include preparing materials, managing meetings and travel, handling confidential information, and improving administrative procedures.