Senior Administrative Specialist – Medical Office & Reporting

Penrose Hospital; Colorado Springs (CO); On-site; USD 42,000 - 56,000; Full time

Job summary

Penrose Hospital seeks a Business Support IV to provide advanced secretarial support, creating complex reports, spreadsheets, and graphs while maintaining comprehensive office operations for the department director. You will screen calls, greet visitors, manage mail, and maintain intricate file systems, coordinating with the director on priorities and occasional project work.

Strong organizational skills and attention to detail are essential, with the ability to work independently on moderately

Qualifications

• High School Diploma or G.E.D. required.
• Four or more years of advanced secretarial experience.
• Strong organizational and planning abilities.
• Excellent attention to detail and ability to work independently.

Responsibilities

• Prepare routine and complex reports, graphs, memos, manuals, policies, and procedures documents.
• Schedule director’s appointments, coordinate meetings, agenda materials, room and AV arrangements, and take minutes.
• Order departmental supplies, process requisitions and purchase orders to maintain adequate inventories.
• Stay current with all contracts for Outreach Clinics and Telemedicine.
• Prioritize multiple department tasks and projects to meet deadlines.
• Handle multiple tasks and interruptions with minimal supervision.

Skills

Advanced secretarial experience

Organizational skills

Attention to detail

Independent work

Communication skills

Education

High School Diploma/G.E.D

Tools

Epic Cadence (scheduling)

Job description

Penrose Hospital seeks a Business Support IV to provide advanced secretarial support, creating complex reports, spreadsheets, and graphs while maintaining comprehensive office operations for the department director. You will screen calls, greet visitors, manage mail, and maintain intricate file systems, coordinating with the director on priorities and occasional project work.

Strong organizational skills and attention to detail are essential, with the ability to work independently on moderately