Business Support IV

Penrose Hospital; Colorado Springs (CO); On-site; USD 42,000 - 56,000; Full time

Job summary

Penrose Hospital seeks a Business Support IV to provide advanced secretarial support, creating complex reports, spreadsheets, and graphs while maintaining comprehensive office operations for the department director. You will screen calls, greet visitors, manage mail, and maintain intricate file systems, coordinating with the director on priorities and occasional project work.

Strong organizational skills and attention to detail are essential, with the ability to work independently on moderately

Qualifications

• High School Diploma or G.E.D. required.
• Four or more years of advanced secretarial experience.
• Strong organizational and planning abilities.
• Excellent attention to detail and ability to work independently.

Responsibilities

• Prepare routine and complex reports, graphs, memos, manuals, policies, and procedures documents.
• Schedule director’s appointments, coordinate meetings, agenda materials, room and AV arrangements, and take minutes.
• Order departmental supplies, process requisitions and purchase orders to maintain adequate inventories.
• Stay current with all contracts for Outreach Clinics and Telemedicine.
• Prioritize multiple department tasks and projects to meet deadlines.
• Handle multiple tasks and interruptions with minimal supervision.

Skills

Advanced secretarial experience

Organizational skills

Attention to detail

Independent work

Communication skills

Education

High School Diploma/G.E.D

Tools

Epic Cadence (scheduling)

Job description

Job Summary and Responsibilities

As our Business Support IV, you will perform advanced secretarial functions, including preparing complex reports, spreadsheets, and graphs, while managing comprehensive office support to ensure efficient departmental operations.

Every day you will screen, refer, and reply to telephone inquiries, greet and direct visitors, handle mail, maintain intricate file and record systems, and prioritize your tasks and responsibilities directly with the department director, often involving project work assignments.

To be successful in this role, you will possess advanced secretarial skills, exceptional organizational and planning abilities, a keen eye for detail in complex reports, and the capacity to work independently on moderately complex assignments.

• Position consistently uses a variety of software, prepares routine and complex reports, graphs, memos, manuals, policies, and procedures documents, etc.
• Schedules director’s appointments, coordinates meetings, agenda materials, makes appropriate room and AV arrangements, and takes minutes as requested.
• Responsible for ordering departmental supplies, processing requisitions and purchase orders to maintain an adequate level to allow for normal departmental functioning.
• Stays current with all contracts for Outreach Clinics as well as Telemedicine.
• Prioritizes multiple department tasks and projects to ensure they are completed in the required time frame.
• Able to deal with multiple tasks and interruptions with minimal supervision.

Job Requirements

Required

• High School Diploma/G.E.D.
• Four (4) years or more of advanced secretarial experience

Preferred

• Medical Background
• Great communication skills
• Experience working in Epic Cadence (scheduling)

Where You'll Work

Penrose - St. Francis Health Services is a full-service, 712-bed acute care provider in Colorado Springs comprising Penrose Hospital, St. Francis Hospital and St. Francis Hospital - Interquest. Penrose Hospital serves as the anchor hospital of Penrose-St. Francis Health Services with 300-licensed beds and the ability to provide tertiary (high tech) medical-surgical services with an emphasis on elective and outpatient care. Established in 1890, Penrose Hospital has grown to become a major health treatment and referral centre, specializing in cancer care, cardiac care, emergency trauma care and physical rehabilitation. It's an incredible time to join us as we are a proud Magnet Hospital with designation from the American Nurses Credentialing Center (ANCC) for superior quality in nursing care. With more than 300 days of annual sunshine, mild winters and easy-to-access recreational areas like Pikes Peak, Garden of the Gods and some of Colorado's top destination resorts, you will enjoy an incredible lifestyle while having the career you've always wanted.