Senior Administrative Specialist — HR & Operations

Mohawk Valley Health System; City of Utica (NY); On-site; USD 30,000 - 47,000; Full time

Job summary

Mohawk Valley Health System in Utica, NY is seeking an Administrative Assistant II to coordinate and perform a variety of confidential and complex administrative duties with minimal supervision. The role includes supporting onboarding, HR processes, travel arrangements, expense reviews, and reporting.

Qualified candidates will have a HS Diploma or equivalent, 5–7 years of related experience, and proficiency in Microsoft Office.

Qualifications

• HS Diploma or equivalent is required.
• 5-7 years of related experience.
• Proficient in Microsoft Office products.

Responsibilities

• Coordinate and perform complex, varied administrative tasks with minimal direction.
• Prepare and update correspondence, agendas, handouts, reports.
• Record, prepare, and distribute minutes; maintain calendars.
• Assist with onboarding, training, and HR-related questions.
• Process payroll, personnel actions, and other HR forms; ensure data entry accuracy.
• Generate reports from spreadsheets and databases for analysis.
• Arrange travel and organize schedules; handle travel advances.
• Review expense reports and reimbursements; manage invoices/payments.

Skills

Experience 5-7 years

Education

HS Diploma or equivalent

Tools

Microsoft Office

Job description

Mohawk Valley Health System in Utica, NY is seeking an Administrative Assistant II to coordinate and perform a variety of confidential and complex administrative duties with minimal supervision. The role includes supporting onboarding, HR processes, travel arrangements, expense reviews, and reporting.

Qualified candidates will have a HS Diploma or equivalent, 5–7 years of related experience, and proficiency in Microsoft Office.