Senior Administrative Specialist - Honors College Ops

University of North Texas System; Denton (TX); On-site; USD 33,000 - 40,000; Full time

Job summary

The Senior Administrative Specialist in the UNT Honors College reports to the Associate Dean and provides administrative support for admissions, academics, and student life, working with staff and faculty in a collaborative environment.

Duties include managing communications, scheduling, event support, financial and data tasks, and front desk coverage as needed; candidates should have strong organizational skills and attention to detail.

Qualifications

• Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Responsibilities

• Demonstrates a commitment to excellent customer service by maintaining a professional, courteous, and collaborative approach in all interactions.
• Communicates effectively and transparently with colleagues, students, faculty, and campus partners.
• Addresses questions and concerns proactively by working directly with appropriate individuals, exercising sound judgment, and seeking guidance when necessary.
• Fosters positive working relationships and supports a respectful, cooperative, and solutions-oriented work environment.
• Provides direct support to the Associate Dean for the Honors College including calendar maintenance, correspondence, and related tasks. Will provide direct support for various academic initiatives and services each semester.
• Maintains program data, prepares reports, and coordinates and delivers program related communications, including the facilitation of the primary Honors College inbox.
• Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.
• Other duties as assigned. Assist with projects and new initiatives as they arise.
• Coordinates with both divisions within the College and university partners on providing administrative support for semester course schedule, Honors Contracts, Mentored Research, and Honors Thesis experiences.

Skills

Customer service

MS Office

Budgeting

Multi-tasking

Recordkeeping

Organization

Communication

Team supervision

Education

Bachelor's degree

Tools

Outlook

Cloud storage

Job description

The Senior Administrative Specialist in the UNT Honors College reports to the Associate Dean and provides administrative support for admissions, academics, and student life, working with staff and faculty in a collaborative environment.

Duties include managing communications, scheduling, event support, financial and data tasks, and front desk coverage as needed; candidates should have strong organizational skills and attention to detail.