Senior Administrative Specialist, Global Regulatory Ops

Maxis Clinical Sciences; Nutley (NJ); On-site; USD 50,000 - 70,000; Part time

Job summary

A leading healthcare company in Nutley, New Jersey is seeking a skilled Senior Administrative Assistant to provide high-quality administrative support for the Global Regulatory Operations team. Key responsibilities include managing calendars, coordinating travel, processing invoices, and maintaining documents. The ideal candidate will have an associate degree, over 4 years of administrative experience, exceptional organizational and communication skills, and the ability to handle sensitive information. This is a contract position offering opportunities for cross-functional collaboration.

Qualifications

• 4+ years of related administrative experience supporting multiple individuals.
• Ability to work under minimal supervision in a fast-paced environment.
• Exceptional interpersonal skills and ability to collaborate.

Responsibilities

• Provide administrative support to the GRSO Head, including calendar management.
• Coordinate travel arrangements for GRSO colleagues.
• Process travel and entertainment expense reimbursements.

Skills

Strong organizational skills

Excellent communication skills

Customer-focused

Proficient in Microsoft Office

Ability to handle confidential information

Education

Associate degree

BA/BS preferred

Tools

ADP Concur

Outlook

Microsoft Office Suite

Job description

A leading healthcare company in Nutley, New Jersey is seeking a skilled Senior Administrative Assistant to provide high-quality administrative support for the Global Regulatory Operations team. Key responsibilities include managing calendars, coordinating travel, processing invoices, and maintaining documents. The ideal candidate will have an associate degree, over 4 years of administrative experience, exceptional organizational and communication skills, and the ability to handle sensitive information. This is a contract position offering opportunities for cross-functional collaboration.