Senior Administrative Specialist — Full-Time with Benefits

Commonwealth of Kentucky; La Grange (KY); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid leave

Retirement benefits

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist Senior at the Kentucky Correctional Psychiatric Center in La Grange, KY. The role supports departmental operations, record handling, and onboarding activities with a 37.5-hour work week and a benefits package.

The ideal candidate will have a bachelor's degree and at least three years of professional administrative experience, plus strong communication and organizational skills.

Qualifications

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Coordinates departmental administrative operations by managing schedules, communications, meetings, correspondence, files, databases, and tracking systems. Prepares administrative documents and materials. Monitors assignments, deadlines, projects, and follow-up activities.
• Processes, tracks, and maintains patient records and information by coordinating release of information requests, obtaining records and criminal history information, entering and uploading documentation, maintaining electronic and paper files, transmitting records through approved methods, and processing admission, discharge, transition, and discovery documentation.
• Coordinates administrative processes supporting patient services and departmental workflow by managing visitation and telephone activities, assigning required assessments, monitoring assessment and documentation due dates, maintaining tracking systems, identifying outstanding requirements, and initiating appropriate follow-up.
• Compiles and maintains departmental data, statistics, quality assurance records, and compliance documentation. Monitors completion of required administrative processes. Prepares routine and special reports and support audits, record reviews, and quality improvement activities. Identifies and follows up on incomplete information.
• Coordinates administrative activities for student and intern onboarding, orientation, training, and staff development by maintaining required records, scheduling activities, preparing materials and presentations, documenting attendance, and compiling information and reports related to educational and departmental activities.

Skills

Attention to detail

Organizational time management

Written and oral communication skills

Time and priority skills

Education

Bachelor's degree

Job description

Commonwealth of Kentucky is seeking an Administrative Specialist Senior at the Kentucky Correctional Psychiatric Center in La Grange, KY. The role supports departmental operations, record handling, and onboarding activities with a 37.5-hour work week and a benefits package.

The ideal candidate will have a bachelor's degree and at least three years of professional administrative experience, plus strong communication and organizational skills.