Administrative Specialist Senior

Commonwealth of Kentucky; La Grange (KY); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Paid leave

Retirement benefits

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist Senior at the Kentucky Correctional Psychiatric Center in La Grange, KY. The role supports departmental operations, record handling, and onboarding activities with a 37.5-hour work week and a benefits package.

The ideal candidate will have a bachelor's degree and at least three years of professional administrative experience, plus strong communication and organizational skills.

Qualifications

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Coordinates departmental administrative operations by managing schedules, communications, meetings, correspondence, files, databases, and tracking systems. Prepares administrative documents and materials. Monitors assignments, deadlines, projects, and follow-up activities.
• Processes, tracks, and maintains patient records and information by coordinating release of information requests, obtaining records and criminal history information, entering and uploading documentation, maintaining electronic and paper files, transmitting records through approved methods, and processing admission, discharge, transition, and discovery documentation.
• Coordinates administrative processes supporting patient services and departmental workflow by managing visitation and telephone activities, assigning required assessments, monitoring assessment and documentation due dates, maintaining tracking systems, identifying outstanding requirements, and initiating appropriate follow-up.
• Compiles and maintains departmental data, statistics, quality assurance records, and compliance documentation. Monitors completion of required administrative processes. Prepares routine and special reports and support audits, record reviews, and quality improvement activities. Identifies and follows up on incomplete information.
• Coordinates administrative activities for student and intern onboarding, orientation, training, and staff development by maintaining required records, scheduling activities, preparing materials and presentations, documenting attendance, and compiling information and reports related to educational and departmental activities.

Skills

Attention to detail

Organizational time management

Written and oral communication skills

Time and priority skills

Education

Bachelor's degree

Job description

Employment Details

Pay Grade 13

Salary $40,070.64 - $58,927.20 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Location

1612 Dawkins Road

La Grange, KY 40031 USA

Description

Kentucky Correctional Psychiatric Center is located in La Grange, Kentucky and performs competency evaluationsfor persons in Kentucky. We are the only forensic hospital in the state, serving all 120 counties. Our teamhas a 37.50-hour work week and includes health insurance, life insurance, paid leave and retirement benefits.We are currently looking for an Administrative Specialist Senior who possesses the skill, knowledge, anddesire to be part of our team.

• Coordinates departmental administrative operations by managing schedules, communications, meetings,correspondence, files, databases, and tracking systems. Prepares administrative documents and materials. Monitors assignments, deadlines, projects, and follow-up activities.
• Processes, tracks, and maintains patient records and information by coordinating release of informationrequests, obtaining records and criminal history information, entering and uploading documentation,maintaining electronic and paper files, transmitting records through approved methods, and processingadmission, discharge, transition, and discovery documentation.
• Coordinates administrative processes supporting patient services and departmental workflow by managingvisitation and telephone activities, assigning required assessments, monitoring assessment and documentationdue dates, maintaining tracking systems, identifying outstanding requirements, and initiating appropriatefollow-up.
• Compiles and maintains departmental data, statistics, quality assurance records, and compliancedocumentation. Monitors completion of required administrative processes. Prepares routine and special reports and support audits, record reviews, and quality improvement activities. Identifies and follows up onincomplete information.
• Coordinates administrative activities for student and intern onboarding, orientation, training, and staffdevelopment by maintaining required records, scheduling activities, preparing materials and presentations,documenting attendance, and compiling information and reports related to educational and departmentalactivities.
• Performs other duties as assigned.

• The ideal candidate would have:
  • Attention to detail.
  • Organizational time management.
  • Written and oral communication skills.
  • Time and priority skills.

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in the U.S. CHFS willonly use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jim Beyea at [e-mail] or 502-225-5257.

An Equal Opportunity Employer M/F/D