Full-Time Administrative Specialist - Probation & Parole

Commonwealth of Kentucky; Cynthiana (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

Commonwealth of Kentucky’s Department of Corrections seeks an Administrative Specialist to provide essential administrative support, manage offender data in KOMS, and coordinate communications within the office. Responsibilities include greeting visitors, answering calls, and processing documents.

The ideal candidate will have a bachelor’s degree and at least one year of relevant experience, with flexibility to handle multiple tasks and adapt to changing needs.

Qualifications

• Bachelor's degree from college or university.
• One year of professional administrative experience.
• Education can substitute for experience on a year-for-year basis.
• Experience can substitute for education on a year-for-year basis.

Responsibilities

• Greet and check in all visitors to the office.
• Answer incoming calls from offenders, family members, public, and officials and direct to the assigned Officer.
• Provide administrative support to supervisors and staff and set up new cases in the offender management system (KOMS).
• Maintain a database of forms for offender and staff use.
• Scan and enter documents into the Kentucky Offender Management System (KOMS).
• Receive, open, and distribute mail, email, faxes, and jail mail to personnel.
• Prepare stamps, labels, and envelopes and manage shipments of drug tests to the lab.
• Monitor supply inventory and notify District Coordinator of needs monthly.
• Complete required Department of Corrections employee training.
• Perform other duties as assigned.

Skills

Communication skills

Multitasking

Independent work

Education

Bachelor's degree

Job description

Commonwealth of Kentucky’s Department of Corrections seeks an Administrative Specialist to provide essential administrative support, manage offender data in KOMS, and coordinate communications within the office. Responsibilities include greeting visitors, answering calls, and processing documents.

The ideal candidate will have a bachelor’s degree and at least one year of relevant experience, with flexibility to handle multiple tasks and adapt to changing needs.