Administrative Specialist

Commonwealth of Kentucky; Bellevue (KY); On-site; USD 35,000 - 43,000; Full time

Job summary

Commonwealth of Kentucky is seeking an Administrative Specialist in Bellevue, KY. The role focuses on monitoring administrative caseloads, entering monthly KOMS data, and coordinating communications across court, probation, parole, and field offices.

The ideal candidate will have strong communication, multitasking, and data-analysis skills, with the ability to work under deadlines in an office setting. A bachelor’s degree is required, and some transferability of education and experience is

Qualifications

• Bachelor's degree from a college or university required.
• One year of professional, administrative, or business experience required.
• Education may substitute for experience on a year-for-year basis.
• Experience may substitute for education on a year-for-year basis.

Responsibilities

• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to courts, probation and parole officers and supervisors.
• Assist with daily correspondence from KY field offices and other states.
• Review new arrests.
• Maintain all Policies and Procedures for the KY Department of Corrections.
• Complete and maintain required training associated with job duties.

Skills

Excellent communication

Multitasking

Office environment experience

Data analysis

Education

Bachelor's degree

Job description

Administrative Specialist

Advertisement Closes 10/18/2026 (11:59 PM ET)

Pay Grade 12

Salary $38,854.56 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency Justice & Public Safety Cabinet | Department of Corrections

Location 103 Landmark Drive, Suite 100, Bellevue, KY 41071 USA

Creating a better, safer Kentucky.

If you want to make a difference in your community and be a part of an exciting team, the Department ofCorrections, we may have a career advancement opportunity for you! The Division of Probation and Parole ishiring for the position of Administrative Specialist.

The Administrative Specialist position is responsible for monitoring the administrative caseload by theentering and the managing of monthly reports in Kentucky Offender Management System (KOMS). The position willcomplete record checks on each offender, communicate with offenders, offender families, Department ofCorrectional staff, various state's Department of Corrections staff, Probation and Parole offices and theCourts. All communications should be accurate and organized. This position will be trained.

Responsibilities include, but are not limited to, the following:

• Ensure continued compliance with accreditation standards and correctional policies.
• Enter fees payments and reporting notes in KOMS.
• Review reports from courts and parole board.
• Process required notifications to the courts, probation and parole officers and supervisors.
• Assist with the daily correspondence received from KY field offices as well as the other 49 states and 3territories.
• Review new arrests.
• Maintain all Policies and Procedures required for the KY Department of Corrections.
• Complete and maintain required training associated with job duties.

The ideal candidate should possess:

• Excellent communication skills.
• Ability to work in an office setting and within all deadlines.
• Strong communication skills and have displayed the ability to complete work related activities in aprofessional manner.
• Ability to multitask with a proven history of sound decision making in high stress situations.
• Display the ability to think critically and analyze data to forecast positive outcomes.
• Ability to adapt to the ever-changing needs of the Department and Division.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Taliyah Jefferson at [e-mail].

Equal Opportunity

An Equal Opportunity Employer M/F/D