Senior Administrative Specialist, Crime Records

City of Seattle; Seattle (WA); On-site; USD 55,000 - 62,000; Full time

Job summary

The Seattle Police Department is seeking an Administrative Specialist III-BU for the Crime Records Unit. The selected individual will work Monday through Friday, with rotating Saturdays and mandatory holidays.

This role supports incident/accident reports, background checks, and in-custody arraignment, reporting to the Records Section Manager. A minimum of three years of clerical experience and strong Microsoft Office skills are required.

Qualifications

• Requires three years of clerical support experience or equivalent.
• Proficient in Microsoft Office Suite.
• Clear communication and ability to manage multiple tasks.
• Team oriented with positive work ethic.
• Ability to lift up to 25 pounds and carry up to 30 pounds.
• Detail oriented, organized, thorough.

Responsibilities

• Perform department administrative duties with complex procedures and regulations.
• Research and compile information for special assignments; prepare confidential reports.
• Organize and coordinate administrative support operations; improve efficiency.
• Supervise staff and review work to ensure quality.
• Liaise with high level management, officials, agencies and the media as needed.
• Oversee office equipment; troubleshoot word processing software and hardware.
• Compose routine confidential correspondence for high level management.
• Maintain complex records and filing systems; handle sensitive information.
• Perform duties of the lower level as required.

Skills

Communication

Teamwork

Attention to detail

Tools

Microsoft Office

Job description

The Seattle Police Department is seeking an Administrative Specialist III-BU for the Crime Records Unit. The selected individual will work Monday through Friday, with rotating Saturdays and mandatory holidays.

This role supports incident/accident reports, background checks, and in-custody arraignment, reporting to the Records Section Manager. A minimum of three years of clerical experience and strong Microsoft Office skills are required.