Administrative Specialist III — Records & Coordination (On-Site)

Seattle Police Department; Seattle (WA); On-site; USD 55,000 - 62,000; Full time

Job summary

The Seattle Police Department is seeking an Administrative Specialist III-BU for the Crime Records Unit. This full-time, on-site role supports incident reports, background checks, and coordination with other agencies, reporting to the Records Section Manager.

Candidates should have three years of clerical experience and strong Microsoft Office skills. The job requires lifting up to 25 pounds, and includes a standard Monday–Friday schedule with rotating Saturdays and mandatory holidays; the

Qualifications

• Three years of clerical support experience.
• Intermediate skills in Microsoft Office Suite.
• Ability to lift up to 25 pounds and handle routine clerical tasks.

Responsibilities

• Performs department, program or function-specific administrative duties requiring interpretation of unique, detailed, complex and/or vague procedures and regulations subject to limited or no review by higher level employees.
• Researches and compiles information on special assignments that require a high degree of program knowledge and independence; prepares reports with a high degree of sensitivity or confidentiality.
• Organizes and coordinates administrative support operations and procedures; evaluates procedures and revises as necessary; devises new forms to improve efficiency.
• Supervises staff, assigns work, trains and provides work direction to administrative support personnel; reviews work completed by unit personnel to ensure that qualitative and quantitative standards are met.
• Performs highly responsible liaison with high level management, officials, media and representatives of agencies.
• Oversees utilization of automated office equipment; develops complex word processing applications; troubleshoots equipment and software problems concerning word processing.
• Composes routine correspondence for high level management requiring discretion due to confidentiality.
• Maintains a variety of complex records on computer or manual systems, including materials of a highly sensitive or confidential nature; establishes and maintains filing systems.
• Performs the duties of the lower level.
• Performs other related duties as required.

Skills

Microsoft Office Suite

Job description

The Seattle Police Department is seeking an Administrative Specialist III-BU for the Crime Records Unit. This full-time, on-site role supports incident reports, background checks, and coordination with other agencies, reporting to the Records Section Manager.

Candidates should have three years of clerical experience and strong Microsoft Office skills. The job requires lifting up to 25 pounds, and includes a standard Monday–Friday schedule with rotating Saturdays and mandatory holidays; the