Administrative Specialist III-BU

City of Seattle; Seattle (WA); On-site; USD 55,000 - 62,000; Full time

Job summary

The Seattle Police Department is seeking an Administrative Specialist III-BU for the Crime Records Unit. The selected individual will work Monday through Friday, with rotating Saturdays and mandatory holidays.

This role supports incident/accident reports, background checks, and in-custody arraignment, reporting to the Records Section Manager. A minimum of three years of clerical experience and strong Microsoft Office skills are required.

Qualifications

• Requires three years of clerical support experience or equivalent.
• Proficient in Microsoft Office Suite.
• Clear communication and ability to manage multiple tasks.
• Team oriented with positive work ethic.
• Ability to lift up to 25 pounds and carry up to 30 pounds.
• Detail oriented, organized, thorough.

Responsibilities

• Perform department administrative duties with complex procedures and regulations.
• Research and compile information for special assignments; prepare confidential reports.
• Organize and coordinate administrative support operations; improve efficiency.
• Supervise staff and review work to ensure quality.
• Liaise with high level management, officials, agencies and the media as needed.
• Oversee office equipment; troubleshoot word processing software and hardware.
• Compose routine confidential correspondence for high level management.
• Maintain complex records and filing systems; handle sensitive information.
• Perform duties of the lower level as required.

Skills

Communication

Teamwork

Attention to detail

Tools

Microsoft Office

Job description

The Seattle Police Department is seeking a highly motivated, customer service focused and detail oriented Administrative Specialist III-BU for the Crime Records Unit. The selected individual will work Monday through Friday, rotating Saturdays, and mandatory holidays. Crime Records works with insurance, criminal justice, governmental, and law enforcement agencies for incident/accident reports, background checks and in-custody arraignment. This position will report to the Records Section Manager.

About the Department

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

• Performs department, program or function-specific administrative duties requiring interpretation of unique, detailed, complex and/or vague procedures and regulations subject to limited or no review by higher level employees.
• Researches and compiles information on special assignments that require a high degree of program knowledge and independence; prepares reports with a high degree of sensitivity or confidentiality.
• Organizes and coordinates administrative support operations and procedures; evaluates procedures and revises as necessary; devises new forms to improve efficiency.
• Supervises staff, assigns work, trains and provides work direction to administrative support personnel; reviews work completed by unit personnel to ensure that qualitative and quantitative standards are met.
• Performs highly responsible liaison with high level management, officials, media and representatives of agencies.
• Oversees utilization of automated office equipment; develops complex word processing applications; troubleshoots equipment and software problems concerning word processing.
• Composes routine correspondence for high level management requiring discretion due to confidentiality.
• Maintains a variety of complex records on computer or manual systems, including materials of a highly sensitive or confidential nature; establishes and maintains filing systems.
• Does the duties of the lower level.
• Performs other related duties as required.

Required Qualifications

Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class).

Desired Qualifications

• Intermediate skills in Microsoft Office Suite programs.
• Ability to communicate clearly, handle a variety of tasks, and assignments in a timely manner.
• Team oriented and possess a positive work ethic.
• Ability to lift to waist and overhead up to 25 pounds and carry boxes weighing up to 30 pounds.
• Detail oriented, organized, and very thorough.

Position Requirements

• Pass a Seattle Police Department Background Investigation.
• Must perform work on-site. No remote work option is available for this position.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

The full salary range for this position is $39.65 - $44.51 per hour.

New employees begin at Step 1 of the pay progression, which is $39.65 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.