Senior Administrative Services Specialist – AR & Fiscal Lead

City of Oxnard; Oxnard (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Oxnard is seeking an Administrative Services Specialist, Senior to manage accounts receivable activities and related financial operations. You will handle billing, payments, and reconciliations, monitor aging, and respond to customer inquiries while ensuring accurate application of funds.

Responsibilities include AR collection notices, CRV account coordination, and supporting accounts payable, revenue tracking, and reporting.

Qualifications

• High School Diploma or GED plus four years related experience; two years paraprofessional support in a similar role.
• Associate’s degree (60 units) in business or related field plus two years paraprofessional support in the same area.
• Proficiency with office automation tools and strong data/document management skills.

Responsibilities

• Manage accounts receivable functions including billing, payments, reconciliation and monitoring balances.
• Monitor AR aging, identify delinquencies and prepare collection notices.
• Process AR payments and allocate to correct accounts.
• Maintain customer account information and holds; approve new accounts as needed.
• Respond to inquiries regarding billing, payments, and account balances.
• Coordinate CRV recycler accounts and maintain records.
• Track and submit waste tire manifests to meet state reporting requirements.
• Provide backup for cash handling, deposits and other financial transactions.
• Support accounts payable, material sales revenue tracking and related reporting.
• Perform other duties to support MRF financial operations.

Skills

Accounts receivable

Billing

Customer service

Education

High School Diploma or GED with 4 years related experience

Associate’s degree or 60 units in related field

Tools

Microsoft Office

Google Workspace

Job description

The City of Oxnard is seeking an Administrative Services Specialist, Senior to manage accounts receivable activities and related financial operations. You will handle billing, payments, and reconciliations, monitor aging, and respond to customer inquiries while ensuring accurate application of funds.

Responsibilities include AR collection notices, CRV account coordination, and supporting accounts payable, revenue tracking, and reporting.