Senior Administrative Services Coordinator for Medical Program

Florida International University; Miami (FL); On-site; USD 48,000 - 50,000; Full time

Job summary

Florida International University’s Herbert Wertheim College of Medicine is seeking a Senior Coordinator of Administrative Services to join our team of professionals. The role provides comprehensive administrative support to the Program Director and the Director of Administrative Services, ensuring smooth operations within the department.

Your responsibilities include preparing agendas, handling communications, guiding admissions inquiries, coordinating events, and processing travel and expenses

Qualifications

• Bachelor's degree and 3 years of office or related experience providing administrative support, or coordinating functions of an office or department; OR seven (7) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Provides comprehensive administrative support to the Program Director and Director of Administrative Services.
• Prepares agendas, presentations, and detailed minutes for department meetings and activities.
• Manages incoming calls on the department's main line and directs inquiries to appropriate staff.
• Assists with admissions-related inquiries and guides prospective applicants through program requirements.
• Assists with planning and coordination of student-centered activities, including orientation, awards ceremonies, and alumni events.
• Composes and prepares correspondence, memoranda, and reports using word processing and spreadsheets.
• Processes travel authorizations and expense reports for faculty, staff, and students; manages reimbursements for licenses and certifications.
• Participates in student recruitment activities, including college fairs and information sessions.
• Supervises and trains student employees and coordinates workload.
• Coordinates textbook adoption processes and ensures compliance with deadlines and attestations.
• Performs other duties as required or directed and supports project-based activities with leadership.

Education

Bachelor's degree and 3 years of office/related experience or 7 years of experience or equivalent

Job description

Florida International University’s Herbert Wertheim College of Medicine is seeking a Senior Coordinator of Administrative Services to join our team of professionals. The role provides comprehensive administrative support to the Program Director and the Director of Administrative Services, ensuring smooth operations within the department.

Your responsibilities include preparing agendas, handling communications, guiding admissions inquiries, coordinating events, and processing travel and expenses