Senior Administrative Secretary — Records & Scheduling

Arizona State Government; Yuma (AZ); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Vacation and sick days with 10 paidhol

Paid Parental Leave-Up to 12 weeks

Insurance: medical/dental/life

Robust retirement program

Deferred compensation and wellness

Commuter/public transport subsidy

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary II to provide secretarial and administrative support to the unit manager at ASPC – Yuma. The role involves composing letters, reports, scheduling meetings, and maintaining confidential files.

Candidates should have strong office practices, proficient typing and data handling, and familiarity with MS Office and Google Suite. Background checks and drug testing apply.

Qualifications

• Knowledge of general office practices and procedures.
• Proficiency with personal computers and office software including MS Office and Google Suite.
• Business English and basic mathematics.
• Office management and payroll practices and procedures.

Responsibilities

• Provide secretarial and administrative support to the unit manager.
• Screen calls and direct correspondence to the manager.
• Compose letters, memos and various reports.
• Schedule appointments and coordinate meetings.
• Maintain confidential and administrative files.
• Gathers and summarizes data for unit reports and audits.

Skills

General office practices

Verbal and written communication

Time and project management

Scheduling and coordinating meetings

Record keeping

Tools

Microsoft Office

Google Suite

Job description

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary II to provide secretarial and administrative support to the unit manager at ASPC – Yuma. The role involves composing letters, reports, scheduling meetings, and maintaining confidential files.

Candidates should have strong office practices, proficient typing and data handling, and familiarity with MS Office and Google Suite. Background checks and drug testing apply.