Senior Administrative Secretary: Campus Operations

Kent State University; Kent (OH); On-site; USD 18,000 - 26,000; Full time

Job summary

Kent State University in Kent, OH seeks a Senior Secretary to provide administrative support to the School of Art. The role focuses on calendar and travel coordination, budgeting assistance, and confidential correspondence with stakeholders.

The ideal candidate will have strong organizational skills, proficiency in office software, and the ability to work with various university offices. Typical hours are Monday through Thursday with potential schedule adjustments as needed.

Qualifications

• High school diploma or equivalent plus 18 months training or education in office administration or related area.
• Minimum of 1 year experience providing secretarial services in an office or business setting.

Responsibilities

• Serves as liaison between supervisor and department staff and others; transmits information and supports policy implementation.
• Maintains and monitors department budget; processes financial forms and records expenditures.
• Develops and implements office procedures and coordinates daily workflow; may supervise clerical staff.
• Prepares correspondence and reports from rough draft copies; proofs material for final copy.
• Manages supervisor's appointment and travel schedules; screens visitors and telephone calls; coordinates meetings and travel arrangements.
• Screens supervisor's mail and composes responses to routine requests for information.
• Creates and maintains department files and records for reports and decision making.
• Assists with special projects/events including logistics, materials, and attendees.
• May coordinate personnel actions and maintain records; ensures policies are followed.

Skills

Keyboarding 40 wpm

Interpersonal communication

Written communication

Time management

Education

High school diploma or equivalent

18 months training in office administration

Job description

Kent State University in Kent, OH seeks a Senior Secretary to provide administrative support to the School of Art. The role focuses on calendar and travel coordination, budgeting assistance, and confidential correspondence with stakeholders.

The ideal candidate will have strong organizational skills, proficiency in office software, and the ability to work with various university offices. Typical hours are Monday through Thursday with potential schedule adjustments as needed.