Public Safety Admin & Asset Coordination Specialist

Pinellastaxcollector; Largo, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

FRS retirement options

Deferred compensation programs

Wellness centers

Job summary

Pinellas County is seeking an Administrative Support Specialist 1 in the Safety & Emergency Services Department in Largo, FL. The role supports meeting scheduling, fixed asset tracking, inventory, and departmental operations, ensuring accurate documentation and timely processing of tasks.

The position requires 3+ years of administrative experience or an equivalent education/experience mix, proficiency with Microsoft Outlook, Excel, and Word, and a valid Florida driver's license.

Qualifications

• Administrative experience with scheduling using Microsoft Outlook, Excel, and Word; tracking fixed assets; processing documents; and maintaining accurate administrative records.

Responsibilities

• Meeting Scheduling: Coordinates all scheduling requests for the Department Director, Division Directors, and Division Managers, serving as the central point for meeting planning, multiple conference room bookings, and calendar oversight, using Microsoft Outlook.
• Fixed Assets: Assists the Department Manager and Project Coordinators with capital and non-capital asset tracking; analyze vendor quotes for items which fall within the fixed asset threshold, collaborate with Project Coordinators on equipment, follow and provide direction to staff on rules and protocols set forth by Pinellas County Clerk’s Finance and the Department of Safety & Emergency Services; complete required documentation to process new fixed asset items, complete required documentation to process items designated for surplus or otherwise, coordinate moving company to pick up items set for surplus, track in spreadsheet or similar software program; collect data for annual inventory, perform spot field audits.
• Computer Inventory: Assists the Department Manager, IT Manager, Supervisors, and BTS with tracking of computers.
• Equipment Maintenance Renewals and Software License Renewals: Assists the Department Manager, IT Manager, Directors, and BTS with the tracking of equipment warranty, maintenance, and software license renewals.
• Department Vehicle Tracking and Maintenance: Serves as the primary coordinator for department vehicle servicing, including arranging transport to the County’s Fleet Maintenance Division, whenever maintenance needs or mechanical issues are identified.
• Office And Operational Equipment and Resources: Maintains responsibility for monitoring departmental office and operational equipment and resources primarily related to items used in the Regional 9-1-1 Communications Center, including and not limited to ice machine, mini-market kiosk, chairs, headsets, and coordinating all related maintenance activities, including vendor and stakeholder communication and follow‑up.

Job description

Pinellas County is seeking an Administrative Support Specialist 1 in the Safety & Emergency Services Department in Largo, FL. The role supports meeting scheduling, fixed asset tracking, inventory, and departmental operations, ensuring accurate documentation and timely processing of tasks.

The position requires 3+ years of administrative experience or an equivalent education/experience mix, proficiency with Microsoft Outlook, Excel, and Word, and a valid Florida driver's license.