Senior Administrative & Proposals Specialist

Ara; Vicksburg (MS); On-site; USD 55,000 - 85,000; Full time

Job summary

ARA’s Southern Division seeks a full-time Senior Office Administrator in Vicksburg, MS to support ~50 engineers, scientists, and software professionals on-site. The role focuses on high-level administrative tasks, proposal support, and division communications to ensure timely, accurate deliverables.

The successful candidate will be highly organized with strong communication, capable of handling multiple priorities, and proficient in MS Office tools, document management, and professional

Qualifications

• Bachelor’s degree with relevant experience or an equivalent combination of education and experience.
• Experience providing senior-level administrative, program, or business operations support.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat and the ability to prepare professional reports.

Responsibilities

• Provide high-level administrative and operational support to the Division Manager and staff, including coordinating priorities, calendars, travel, meetings, and activities.
• Support proposals and technical reports, including formatting, quality control, and submittal coordination.
• Develop expertise to support cost proposals, budgets, and estimates for accuracy and compliance with procedures.
• Maintain proposal records and document-management systems for accurate tracking.
• Prepare correspondence, reports, spreadsheets, and presentations ensuring accuracy and consistency.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Data analysis

Communication

Education

Bachelor’s degree

Master’s degree

Tools

Adobe Acrobat

Document management systems

Job description

ARA’s Southern Division seeks a full-time Senior Office Administrator in Vicksburg, MS to support ~50 engineers, scientists, and software professionals on-site. The role focuses on high-level administrative tasks, proposal support, and division communications to ensure timely, accurate deliverables.

The successful candidate will be highly organized with strong communication, capable of handling multiple priorities, and proficient in MS Office tools, document management, and professional