Senior Administrative & Project Coordinator

City of Tumwater; Tumwater (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Tumwater in Tumwater, WA, is seeking an Administrative & Project Coordination professional who will provide advanced administrative support, track departmental projects and contracts, and improve internal processes.

Responsibilities include coordinating reports, meetings, budgets, and communications with residents, vendors, and partner agencies, while ensuring timely delivery of services and adherence to city policies.

Qualifications

• Advanced knowledge of office administration, records management, and communication practices.
• Strong proficiency in Microsoft 365 and document management tools.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate and perform complex administrative tasks such as preparing reports, correspondence, and data analyses.
• Track and support departmental projects, grants, and contracts; monitor deadlines and deliverables.
• Research, compile, and summarize information for decision-making and presentations.
• Develop and improve internal administrative procedures and forms.
• Serve as primary contact for the department, responding to inquiries and providing policy information.
• Maintain calendars, meetings, and logistics for department leadership.
• Provide training or guidance to clerical staff or temporary employees.

Skills

Office administration

Records management

Microsoft 365

Written & verbal communication

multitasking

Education

High school diploma or GED

Associate’s degree in business/public admin

Equivalent combination of education and experience

Tools

Microsoft 365

Document management systems

Budget tracking tools

Job description

The City of Tumwater in Tumwater, WA, is seeking an Administrative & Project Coordination professional who will provide advanced administrative support, track departmental projects and contracts, and improve internal processes.

Responsibilities include coordinating reports, meetings, budgets, and communications with residents, vendors, and partner agencies, while ensuring timely delivery of services and adherence to city policies.