Public Works Admin Assistant - Water & Sustainability

City-of-Tumwate; Tumwater (WA); On-site; USD 28,000 - 41,000; Part time

Job summary

City of Tumwater seeks a detail-oriented Department Assistant II to support the Water Resources & Sustainability Operations Division. This part-time role bridges office and field staff, handling clerical tasks, scheduling, purchasing, and records management to keep public services running smoothly.

Ideal candidates have strong organizational skills, experience with Microsoft 365, and a customer-service mindset.

Qualifications

• Knowledge of office administration, records management, and customer service practices.
• Ability to apply departmental procedures and City policies accurately.
• Skill in maintaining accurate records and managing confidential information.
• Strong interpersonal and communication skills for internal and external service delivery.
• Ability to organize and prioritize multiple tasks effectively.
• Competence with spreadsheets, word processing, and digital filing systems.

Responsibilities

• Administrative Support: typing, data entry, filing, and document preparation.
• Customer Service & Communication: serve as primary contact, schedule meetings, prepare agendas.
• Document & Financial Processing: process purchase orders, invoices, and credit card transactions; track expenditures; assist in reports.
• Operational Coordination: support projects, training, and events; maintain supplies and inventory; confidentiality.

Skills

Office administration

Records management

Customer service

Interpersonal communication

Task prioritization

Spreadsheet proficiency

Education

High school diploma or GED

Associate’s degree in business, communications, or public administration

Equivalent combination of education and experience

Tools

Microsoft 365

Document management systems

Excel

Multi-line phones

Financial systems

Office equipment

Job description

City of Tumwater seeks a detail-oriented Department Assistant II to support the Water Resources & Sustainability Operations Division. This part-time role bridges office and field staff, handling clerical tasks, scheduling, purchasing, and records management to keep public services running smoothly.

Ideal candidates have strong organizational skills, experience with Microsoft 365, and a customer-service mindset.