Senior Administrative & Project Coordinator

City-of-Tumwate; Tumwater (WA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Reasonable accommodations

Public sector benefits

Job summary

City of Tumwater is seeking an Administrative & Project Coordination professional to provide advanced clerical and coordination support to a department. You will handle complex tasks, manage records, and ensure efficient internal communication and project tracking to help the department succeed.

The role emphasizes autonomy, problem-solving, and technical skills, with responsibilities spanning reporting, data analysis, budget-related tasks, and support for recruitment and onboarding as

Qualifications

• High school diploma or GED and at least three (3) years of responsible administrative or clerical experience; or an Associate’s degree with two (2) years of administrative experience; or an equivalent combination.
• Bachelor’s degree in business, communications, or public administration preferred.
• Strong knowledge of office administration, records management, and communication practices.

Responsibilities

• Coordinate and perform complex administrative tasks such as preparing reports, correspondence, and data analyses.
• Track and support departmental projects, grants, and contracts; monitor deadlines and deliverables.
• Research, compile, and summarize information for use in decision-making and presentations.
• Develop and improve internal administrative procedures and forms.
• Serve as the primary contact for the department; respond to inquiries and provide information on policies and services.
• Maintain complex filing systems, databases, and records according to City retention standards.
• Provide training, guidance, or task directions to other clerical staff or temporary employees.
• Support recruitment, onboarding, and employee communication processes as assigned.

Skills

Office administration

Records management

Microsoft 365

Communication skills

Organization

Teamwork

Education

High school diploma or GED

Associate’s degree in business or public administration

Bachelor’s degree in business, communications, or public administration

Tools

Document management platforms

Office equipment

Multi-line phone systems

Job description

City of Tumwater is seeking an Administrative & Project Coordination professional to provide advanced clerical and coordination support to a department. You will handle complex tasks, manage records, and ensure efficient internal communication and project tracking to help the department succeed.

The role emphasizes autonomy, problem-solving, and technical skills, with responsibilities spanning reporting, data analysis, budget-related tasks, and support for recruitment and onboarding as