Senior Administrative Project Coordinator

Fashion Institute of Design & Merchandising; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

HDR is seeking a Senior Administrative Project Coordinator to manage executive-level administrative functions and oversee project documentation in Irvine, California. The role requires a proactive approach to managing multiple projects and interacting with clients and corporate executives. Successful candidates will have 3+ years of relevant experience and proficiency in Microsoft Office tools, contributing to HDR's inclusive culture.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 3 years related experience.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Manage complex paper and electronic files, including high-level documents.
• Track and monitor project budgets, workloads, and schedules.
• Compose and develop correspondence and complex reports.

Skills

Good communication

Planning skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Projects

P6 Scheduling

Oracle products

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Senior Administrative Project Coordinator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters for both subs and HDR
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures, and guidelines
• Organize and coordinate meetings, and develop presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Schedule, organize, and participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers, and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Ensure compliance with project contractual obligations as needed
• Work closely with the Project Mangers to prepare project schedules in Microsoft Projects or P6
• Perform other duties as needed

Preferred Qualifications

• Associate degree, Bachelor's degree
• 6-10 years of project accounting and administration experience in many of the roles described above
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Projects
• P6 Scheduling
• Experience with Oracle products
• Good communication and planning skills

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.