Senior Administrative Project Coordinator

HDR; Irvine (CA); On-site; USD 60,000 - 84,000; Full time

Job summary

HDR is seeking a Senior Administrative Project Coordinator who will manage various executive-level project-related administrative functions. The ideal candidate will be experienced in project accounting, possess strong proficiency in Microsoft Office tools, and exhibit excellent communication and planning skills in a dynamic and inclusive environment.

Benefits

Comprehensive benefits package

Paid time away

Parental leave

Retirement savings plan with employer match

Tuition reimbursement

Qualifications

• Minimum 3 years related experience required.
• Proficiency in Microsoft Office suite necessary.
• Ability to handle sensitive and confidential information.

Responsibilities

• Manage multiple complex files and project documents.
• Organize meetings and develop presentations.
• Track project budgets, workloads, and schedules.

Skills

Communication

Planning

Education

Associate degree in a closely related field

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

P6 Scheduling

Job description

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Join to apply for the Senior Administrative Project Coordinator role at HDR

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Senior Administrative Project Coordinator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters for both subs and HDR
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures, and guidelines
• Organize and coordinate meetings, and develop presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Schedule, organize, and participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers, and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Ensure compliance with project contractual obligations as needed
• Work closely with the Project Mangers to prepare project schedules in Microsoft Projects or P6
• Perform other duties as needed
  
  

Preferred Qualifications

• Associate degree, Bachelor's degree
• 6-10 years of project accounting and administration experience in many of the roles described above
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Projects
• P6 Scheduling
• Experience with Oracle products
• Good communication and planning skills
  
  

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must
  
  

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $60,000 - $84,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location:

United States-California-Irvine

Industry:

Water

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

WW Treatment and Effluent Mgmt

Job Posting:

Jun 2, 2025
At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management, Consulting, and Engineering

• Industries

  Architecture and Planning, Civil Engineering, and Design Services

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