Senior Administrative Programs Coordinator

University of Arizona College of Medicine - Phoenix; Tucson, Northern (AZ, KY); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Full benefits

Tuition reduction

Paid time off

Retirement plan

Job summary

The Tucson Village Farm (TVF) at the University of Arizona seeks an Administrative Support Assistant III to provide high-level administrative, operational, and program support to the TVF faculty lead and team. You will coordinate schedules, events, reporting, donor stewardship, and communications to enable educational programs and community engagement.

This full-time role requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Responsibilities

• Manage and coordinate the faculty lead's schedule, including internal and external meetings, events, presentations, partner meetings, and community commitments.
• Schedule meetings, prepare agendas and materials, take notes when appropriate, and track follow-up items.
• Coordinate communication and logistics among TVF staff, University departments, community partners, advisory board members, donors, and stakeholders.
• Maintain organized records, calendars, contact lists, documents, and administrative systems.
• Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs.
• Create, manage, and maintain TVF events and registrations within Trellis and other approved University systems.
• Coordinate event logistics, including registration, participant communication, schedules, facilities, supplies, staffing, and follow-up.
• Support a wide variety of TVF programs and events, including educational programs, community events, donor events, workshops, trainings, meetings, and special initiatives.
• Maintain event calendars and ensure information is accurate, timely, and communicated effectively.
• Assist with event evaluation and post-event reporting.
• Coordinate donor and stakeholder meetings, tours, special events, and cultivation opportunities.
• Prepare meeting materials, background information, presentations, impact stories, and follow-up correspondence.
• Maintain donor, partner, and stakeholder records.
• Assist with donor stewardship, including thank-you communications and regular updates about TVF programs and impact.
• Help plan and execute donor events, farm tours, advisory meetings, and other relationship-building opportunities.
• Represent Tucson Village Farm professionally and warmly when interacting with community members, partners, and supporters.
• Assist the faculty lead with coordinating special projects, partnerships, grants, and new initiatives.
• Develop timelines, track deliverables, communicate with project partners, and ensure deadlines are met.
• Coordinate across TVF's various program areas to improve communication and organizational efficiency.
• Help develop systems and procedures that make day-to-day operations more efficient.
• Identify administrative challenges and proactively develop solutions.
• Provide additional programmatic and administrative support as priorities and opportunities emerge.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Independence

Interpersonal skills

Computer skills

Education

High school diploma

Tools

Trellis

Office software

Job description

The Tucson Village Farm (TVF) at the University of Arizona seeks an Administrative Support Assistant III to provide high-level administrative, operational, and program support to the TVF faculty lead and team. You will coordinate schedules, events, reporting, donor stewardship, and communications to enable educational programs and community engagement.

This full-time role requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced