Administrative Support Assistant III

University of Arizona College of Medicine - Phoenix; Tucson, Northern (AZ, KY); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Full benefits

Tuition reduction

Paid time off

Retirement plan

Job summary

The Tucson Village Farm (TVF) at the University of Arizona seeks an Administrative Support Assistant III to provide high-level administrative, operational, and program support to the TVF faculty lead and team. You will coordinate schedules, events, reporting, donor stewardship, and communications to enable educational programs and community engagement.

This full-time role requires exceptional organization, attention to detail, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of relevant experience, or equivalent combination of education and work experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Responsibilities

• Manage and coordinate the faculty lead's schedule, including internal and external meetings, events, presentations, partner meetings, and community commitments.
• Schedule meetings, prepare agendas and materials, take notes when appropriate, and track follow-up items.
• Coordinate communication and logistics among TVF staff, University departments, community partners, advisory board members, donors, and stakeholders.
• Maintain organized records, calendars, contact lists, documents, and administrative systems.
• Anticipate upcoming deadlines and needs and ensure appropriate follow-up occurs.
• Create, manage, and maintain TVF events and registrations within Trellis and other approved University systems.
• Coordinate event logistics, including registration, participant communication, schedules, facilities, supplies, staffing, and follow-up.
• Support a wide variety of TVF programs and events, including educational programs, community events, donor events, workshops, trainings, meetings, and special initiatives.
• Maintain event calendars and ensure information is accurate, timely, and communicated effectively.
• Assist with event evaluation and post-event reporting.
• Coordinate donor and stakeholder meetings, tours, special events, and cultivation opportunities.
• Prepare meeting materials, background information, presentations, impact stories, and follow-up correspondence.
• Maintain donor, partner, and stakeholder records.
• Assist with donor stewardship, including thank-you communications and regular updates about TVF programs and impact.
• Help plan and execute donor events, farm tours, advisory meetings, and other relationship-building opportunities.
• Represent Tucson Village Farm professionally and warmly when interacting with community members, partners, and supporters.
• Assist the faculty lead with coordinating special projects, partnerships, grants, and new initiatives.
• Develop timelines, track deliverables, communicate with project partners, and ensure deadlines are met.
• Coordinate across TVF's various program areas to improve communication and organizational efficiency.
• Help develop systems and procedures that make day-to-day operations more efficient.
• Identify administrative challenges and proactively develop solutions.
• Provide additional programmatic and administrative support as priorities and opportunities emerge.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Independence

Interpersonal skills

Computer skills

Education

High school diploma

Tools

Trellis

Office software

Job description

Position Highlights

The Administrative Support Assistant III provides high-level administrative, operational, and programmatic support to the Tucson Village Farm (TVF) faculty lead and team. This position coordinates schedules, meetings, events, reporting, communications, donor stewardship activities, and administrative processes that support the successful delivery of educational programs and community engagement initiatives. The incumbent works independently, manages multiple priorities in a fast-paced environment, exercises sound judgment, and collaborates effectively with University personnel, community partners, donors, volunteers, youth participants, and the public.

The Tucson Village Farm provides whole-health, seed-to-table education focused on gardening, cooking, nutrition, and physical activity. Working alongside community members, organizations, and government partners throughout Pima County, the program advances health equity by promoting food security, increasing access to healthy foods, encouraging physical activity, and fostering community connection through engagement, mindfulness, and storytelling.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, .

Duties & Responsibilities

Faculty & AdministrativeSupport:

• Manage andcoordinate the faculty lead's schedule, including internal and externalmeetings, events, presentations, partner meetings, and communitycommitments.
• Schedulemeetings, prepare agendas and materials, take notes when appropriate,and track follow-up items.
• Helpprioritize competing requests, deadlines, and organizational needs.
• Coordinatecommunication and logistics among TVF staff, University departments,community partners, advisory board members, donors, and otherstakeholders.
• Maintainorganized records, calendars, contact lists, documents, andadministrative systems.
• Anticipateupcoming deadlines and needs and ensure appropriate follow-up occurs.

Event & RegistrationCoordination:

• Create,manage, and maintain TVF events and registrations within Trellis andother approved University systems.
• Coordinateevent logistics, including registration, participant communication,schedules, facilities, supplies, staffing, and follow-up.
• Support awide variety of TVF programs and events, including educational programs,community events, donor events, workshops, trainings, meetings, andspecial initiatives.
• Maintainevent calendars and ensure information is accurate, timely, andcommunicated effectively.
• Assistwith event evaluation and post-event reporting.

Donor & CommunityRelations:

• Coordinatedonor and stakeholder meetings, tours, special events, and cultivationopportunities.
• Preparemeeting materials, background information, presentations, impactstories, and follow-up correspondence.
• Maintainaccurate donor, partner, and stakeholder records.
• Assistwith donor stewardship, including thank-you communications and regularupdates about TVF programs and impact.
• Help planand execute donor events, farm tours, advisory meetings, and otherrelationship-building opportunities.
• RepresentTucson Village Farm professionally and warmly when interacting withcommunity members, partners, and supporters.

Program & ProjectCoordination:

• Assist thefaculty lead with coordinating special projects, partnerships, grants,and new initiatives.
• Developtimelines, track deliverables, communicate with project partners, andensure deadlines are met.
• Coordinateacross TVF's various program areas to improve communication andorganizational efficiency.
• Helpdevelop systems and procedures that make day-to-day operations moreefficient.
• Identifyadministrative challenges and proactively develop solutions.
• Provideadditional programmatic and administrative support as priorities andopportunities emerge.

Knowledge, Skills, andAbilities

• Exceptionalorganizational and time-management skills.
• Strongattention to detail and ability to manage numerous projects anddeadlines simultaneously.
• Excellentwritten and verbal communication skills.
• Abilitytowork independently, exercise sound judgment, and take initiative.
• Stronginterpersonal skills and ability to work effectively with a variety ofaudiences.
• Strongcomputer skills and willingness to learn University systems, includingTrellis.
• Abilitywith organizing, analyzing, and presenting data.
• Strongevent planning and project-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High schooldiploma or high school diploma equivalency is required.
• Minimum of 5years of relevant experience, or equivalent combination of education andwork experience.
• Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Experience coordinating educational programs, community events, workshops, or outreach activities.
• Previous experience developing reports, presentations, or other materials that communicate program outcomes and impact.
• Proven success building and maintaining positive relationships with donors, community partners, volunteers, and various stakeholder groups.
• Experience supporting complex projects, grants, or initiatives requiring coordination across multiple teams and priorities.

FLSA Non-Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33 - $25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies 1

Target Hire Date 10/26/2026

Expected End Date

Contact Information for Candidates Elizabeth Sparks
[e-mail]

Open Date 9/24/2026

Open Until Filled Yes

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].