Senior Administrative & Payroll Coordinator

University of South Dakota; San Diego (CA); On-site; USD 27,000 - 28,000; Full time

Job summary

The University of South Dakota in Vermillion seeks a Senior Admin Assistant to provide skilled secretarial support to the Departments of English and Modern Languages & Linguistics. This is a 12-month, full-time position with state employee benefits.

You will handle visitors, schedule meetings, manage budgeting and payroll paperwork, supervise student workers, and process travel expenses, while maintaining records and ensuring smooth office operations.

Qualifications

• Provide skilled secretarial support to two departments.
• Maintain student, faculty, accounting, and informational records.
• Handle budgeting and payroll-related tasks.
• Supervise student workers.
• Coordinate travel reimbursements.

Responsibilities

• Assist visitors; answer general questions and route inquiries; instruct others on procedures and processes.
• Schedule appointments, meetings, and events.
• Provide basic budgeting and accounting.
• Monitor course sections.
• Supervise student workers.
• Process requests and reimbursements for travel and expenses.
• Oversee payroll and payroll paperwork, and perform a variety of other senior-secretarial support functions for the department, as assigned.

Skills

Office administration

Secretarial support

Business English

Multitasking

Customer service

Tools

Microsoft Word

Microsoft Excel

Databases

Job description

The University of South Dakota in Vermillion seeks a Senior Admin Assistant to provide skilled secretarial support to the Departments of English and Modern Languages & Linguistics. This is a 12-month, full-time position with state employee benefits.

You will handle visitors, schedule meetings, manage budgeting and payroll paperwork, supervise student workers, and process travel expenses, while maintaining records and ensuring smooth office operations.