Senior Admin Assistant

University of South Dakota; San Diego (CA); On-site; USD 27,000 - 28,000; Full time

Job summary

The University of South Dakota in Vermillion seeks a Senior Admin Assistant to provide skilled secretarial support to the Departments of English and Modern Languages & Linguistics. This is a 12-month, full-time position with state employee benefits.

You will handle visitors, schedule meetings, manage budgeting and payroll paperwork, supervise student workers, and process travel expenses, while maintaining records and ensuring smooth office operations.

Qualifications

• Provide skilled secretarial support to two departments.
• Maintain student, faculty, accounting, and informational records.
• Handle budgeting and payroll-related tasks.
• Supervise student workers.
• Coordinate travel reimbursements.

Responsibilities

• Assist visitors; answer general questions and route inquiries; instruct others on procedures and processes.
• Schedule appointments, meetings, and events.
• Provide basic budgeting and accounting.
• Monitor course sections.
• Supervise student workers.
• Process requests and reimbursements for travel and expenses.
• Oversee payroll and payroll paperwork, and perform a variety of other senior-secretarial support functions for the department, as assigned.

Skills

Office administration

Secretarial support

Business English

Multitasking

Customer service

Tools

Microsoft Word

Microsoft Excel

Databases

Job description

Senior Admin Assistant

University of South Dakota

Posting Number: CSA02839P

Department: USD-English

Physical Location of Position (City): Vermillion

Job Description

The Departments of English and Modern Languages & Linguistics are seeking a people-oriented and self-motivated person to provide skilled secretarial support to these two departments, including maintaining student, faculty, accounting, and informative records. This is a 12-month, full-time position with state employee benefits.

Job responsibilities

• Assist visitors; answer general questions and route inquiries; instruct others on procedures and processes;
• Schedule appointments, meetings, and events;
• Provide basic budgeting and accounting;
• Monitor course sections;
• Supervise student workers;
• Process requests and reimbursements for travel and expenses;
• Oversee payroll and process payroll paperwork, and perform a variety of other senior-secretarial support functions for the department, as assigned.

Knowledge of

• Modern office and secretarial practices.
• Computers and current office software to include word processing, spreadsheets, and databases (Microsoft Word and Excel).
• Business English including grammar, spelling, and punctuation.
• Filing systems.
• Knowledge of accounting, budgeting, and payroll procedures.
• Familiarity with higher-education work environment and applications used is preferred.

Ability to

• Handle multiple tasks and prioritize accordingly.
• Communicate effectively, in English, in oral and written forms.
• Relate well with faculty, staff, and students.
• Establish and maintain effective working relationships with a variety of people.
• Make decisions independently and determine when consultation with supervisor is required.

Advertised Salary: $19.65-$19.95/hr

Duration of the Term: 12 months

Appointment Percent: 100

Work Hours: 8-5

Appointment Type: Regular

Scope of Search: External (includes Internal)

Department Description and Cultural Expectations

The University of South Dakota is the flagship of the six universities in the state system of higher education, situated in Vermillion, overlooking the Missouri River, in the heart of the Midwest. USD is a small, comprehensive university, built upon a strong liberal arts foundation in the College of Arts & Sciences. In addition to schools of Education, Fine Arts, and Business, USD has the only schools of Law and Medicine in the state.

The University of South Dakota is located in the southeastern corner of the state in Vermillion, a community of more than 10,000 people. Vermillion is located within an hour's drive of the larger cities of Sioux Falls, South Dakota, and Sioux City, Iowa.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological political or sectarian opinions or perspectives, or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Human Resources at the University of South Dakota: [phone]