Senior Administrative & Operations Specialist

State of Missouri; Jefferson City (MO); On-site; USD 35,000 - 45,000; Full time

Job summary

Missouri Department of Natural Resources in Jefferson City, MO, seeks an Administrative Assistant for the Water Protection Program. Work hours are 8:00am–5:00pm at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City.

You will prepare personnel documents, handle time accounting, invoices, mail, and travel arrangements to support program operations. The role emphasizes accuracy, customer service, and cross-functional coordination.

Qualifications

• 3-5 years of relevant experience. (Substitutions may be allowed.)
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.
• Attention to detail is required; thorough and meticulous.
• Strong customer service mindset with ability to assist diverse individuals.

Responsibilities

• Prepare, review, and process personnel documents in Hiretrue and SharePoint for the Water Protection Program
• Submit setup tickets for new team members
• Assist Program team members with time accounting and other personnel questions
• Monitor time accounting for error and reporting
• Process invoices for payment
• Assist with the Program’s main phone line
• Manage daily mail processing for Water Protection Program on a rotating schedule
• Coordinate travel - make arrangements for both out of and in state travel for team members
• Coordinate conference registrations, membership renewal, and training for team members
• Coordinate the purchasing of equipment and maintenance agreements
• Order and maintain Program supplies
• Coordinate and review fixed assets for the Program, includes surplus and disposal of items
• Central Receipt Log entry and reconciliation in Centralized Receipt Log

Skills

Attention to Detail

Adaptability

Clerical

Customer Service

Job description

Missouri Department of Natural Resources in Jefferson City, MO, seeks an Administrative Assistant for the Water Protection Program. Work hours are 8:00am–5:00pm at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City.

You will prepare personnel documents, handle time accounting, invoices, mail, and travel arrangements to support program operations. The role emphasizes accuracy, customer service, and cross-functional coordination.