Junior Administrative Support

Canvas, Inc.; Town of Florida, Northern (NY, KY); Hybrid; USD 34,000 - 42,000; Full time

Job summary

Canvas, Inc. is seeking a Junior Administrative Support to provide advisory and assistance services to AFRL Branch level offices at Eglin AFB, FL.

This full-time role emphasizes efficient office organization, document preparation, and proactive problem solving with minimal supervision. Responsibilities include managing non-personal administrative tasks, maintaining databases, organizing meetings, preparing agendas and materials, reviewing correspondence, and ensuring timely execution of orders

Qualifications

• Knowledge of AF directives and procedures in support of management and government documentation.
• Ability to identify problems and recommend solutions with minimal supervision.
• Proficiency in office organization and management.
• Experience creating and maintaining databases, tracking office tasks and suspenses.

Responsibilities

• Provide advisory and assistance support to AFRL branch offices.
• Create, manage, and maintain databases including task tracking and suspense status.
• Assist in meeting organization and preparation, including agendas and scheduling.
• Prepare and maintain office bulletins, displays, and announcements.
• Establish and maintain file plans for Government approval.
• Review TDY orders for AF directives compliance and process drafts.
• Coordinate meetings and adjust calendars to minimize scheduling conflicts.

Job description

## Junior Administrative SupportApply: Eglin AFB, FL: Full time: Posted Today: JR100807**Essential Duties and Responsibilities*** Provide advisory and assistance support to Air Force Research Laboratory (AFRL) Branch level offices by managing non-personal administrative functions and providing office organization support.* Be capable of identifying problems and recommending solutions with minimal supervision.* Have knowledge of AF directives and procedures in support of management and preparation of Government documentation and have proficiency in office organization and management.* Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, distributing office mail, and reviewing correspondence for correction of deficiencies.* Assist in meeting organization and preparation, which includes developing agenda and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties.* Provide management and maintenance support for office official bulletins, displays, and announcements.* Advise and assist in establishing and maintaining file plans for Government approval.* Assist in reviewing Temporary Duty (TDY) Orders for compliance with AF directives and processes for AFRL/RW personnel.* Consolidate and prepare orders for processing and distribute approved orders and tickets to travelers. Draft request for TDY orders and submit for approval.* Advise and assist Division, Branch and AFRL Front Office Group (FOG) staff with monitoring commitments made at meetings, then provide support in adjusting appointments and calendars to minimize conflicts in scheduling.* Advise and assist in coordinating meeting arrangements, and /or schedules meetings and/or conferences.* Assist as necessary to establish location, set time, contact participants, and ensure all required materials and services are available.* Assist leadership contacting other people to attend meetings in lieu of original participants when necessary.* Advise and assist in preparing and finalizing a wide variety of recurring and nonrecurring correspondence, reports, and other documents, determining, and modifying format, content and frequency of requirements from information obtained from staff, files, and other sources.* Advise and assist in composing and preparing nontechnical and some technical correspondence such as requests for information concerning the organization’s mission and programs; office procedures, letters of acknowledgement, commendations, or notification.* Coordinate/forward correspondence to appropriate offices and update the correspondence tracking systems and suspense files.* Prepare documents in accordance with regulations and policies and in appropriate format and ensure documents are finalized in a timely manner, meeting prescribed suspense dates or deadlines.* Assist in reviewing all correspondence thoroughly to ensure correct grammar, spelling, capitalization, and punctuation.* Must be able to work independently in the execution of these requirements.